June 2021 Minutes
PUBLIC FORUM
• A resident thanked the Council for the letter sent to village green residents regarding the willow tree.
• Cllr Edward Mossop reported that he felt the Annual Parish Meeting held was a very good representation of what went on in the village.
• The new Lincolnshire County Councillor for our area, Cllr. Alex Hall introduced himself.
This meeting was held with social distancing restrictions – each person was 2m apart and unless speaking, was wearing a mask.
Record of Members Present:
Present - Cllr Alan Woodward (AW) (Chair), Cllr Terry Buckley (TB), Cllr Nicola Gallant (NG), Cllr John Mackin (JM), Cllr Nicola Mackin (NM) and Cllr Jackie Woodward (JW).
NB: Cllr Buckley arrived at 7:05pm.
Not Present - Cllr Matthew Wright (MW)
In Attendance - Clerk Maria Vincent, Cllr Edward Mossop (ELDC), Cllr Alex Hall (LCC) and a member of the public.
12. Apologies Received
Apologies were received from Cllr Matthew Wright (MW).
13. To receive any Declarations of Interest under the Localism Act 2011
None.
14. Minutes
It was RESOLVED to approve the minutes of the Parish Council Meeting 5th May 2021 as correct record and the Chairman signed them.
15. Council Matters, Actions and Communications
a. It was RESOLVED to not elect a Vice Chairman at this time.
b. Chairman’s Remarks. The Chairman updated Cllrs on the planters which had been replenished. He read out a copy of the letter the Clerk (on behalf of the Council) sent to the residents around the village green regarding the willow tree. He reported that a resident had made a request to keep some of the grass verges longer for the insects and wildflowers, he continued that the verges further along the A16 were cut much less and therefore this would be a place for the wildflowers to populate. The refuge was still damaged – The Clerk reported that as far as she had been aware it was mended some weeks earlier and so would look into the situation.
c. Clerk’s Report. Nothing to report.
d. Village Hall Meetings – The Clerk reported to the Council the conversation she had with the person who undertakes the Village Hall bookings. As the Council were not clear as to the hiring terms, it was RESOLVED that the Clerk should write to the Village Hall Committee and request the cost of hire and terms, to request a key so that that meetings could finish early or continue later as required and to ask them to clarify the situation regarding the rent of the cupboard with the Parish Council files in.
e. Consultations – None.
16 Finance and Budgets
a) It was RESOLVED to approve the payments: DW Gibbs June bus shelters £20.00, Staff + expenses and mileage £192.24 and Stationery and print toners £21.58 totalling £213.82, Society of Local Council Clerks membership £80.00 TOTAL £313.82
17 Planning
a) No urgent plans to consider.
18 Parish Council Amenities (bus shelters, village green, etc)
a) Welcome Pack. A couple of new residents were reported.
b) Utterby Up Campaign – The notice board had now been refurbished and was just waiting for the replacement Perspex to be put in. The Chairman reported he had been around the village and put up a number of dog fouling posters
c) Village Trees – following a verbal report from Cllr JW and the Clerk, it was RESOLVED that the trees in the village that were cared for or owned by the Council would be mapped with photos and all TPO references. Any trees that were considered of importance should be added to a list to be sent to ELDC to request TPOs to be added. The full mapping of the village trees would also be sent, when complete, to the Tree Officer for his information. The Clerk also reported that the TPO application had been made for the felling of the willow tree, and that there would be a 4-6 week wait for a decision. She also reported that the Millennium Oak had not got a TPO on it.
d) Verges and Village Green – Nothing to report
e) Bus Shelters – All fine.
f) Utterby Voice – Due to be printed in July 2021 and would include listings for businesses, the reports from the Annual Meeting as they were considered so informative and a spread of all the beautiful gardens in the village (residents to give permission). Clerk to put a post of Facebook asking people with businesses in the village to send their details to us.
19 ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc
a) No urgent issues, but the Clerk reported the continuing issue with the speed signs only working intermittently and the Council’s frustration as speeding is a main issue in the village. Cllr Hall (LCC) said he would investigate with the relevant department to clarify the situation.
b) Pollution on the A16 – following a request from a resident to see if the levels of pollution on the A16 could be monitored, Cllr Hall (LCC) said he would investigate with LCC Highways if this had been undertaken elsewhere.
20 Notifications
a) Nothing to report.
21 Date and time of Next Meeting
a) Parish Council Annual Meeting on Wednesday July 7th 2021 at 7pm at the Village Hall. Cllr TB wished it noted he could not attend the July meeting.
The meeting finished at 7:50pm.
Signed ___________________ Date______________________