May 2021 Agenda
27th April 2021
NOTICE IS HEREBY GIVEN that the next meeting, the Annual Meeting of Utterby Parish Council, is to be held on:
Wednesday, 5th May 2021 at 7.00pm
This will be a virtual online meeting using the Zoom platform Councillors are hereby summoned to attend.
Maria Vincent
3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com
Members of the public are welcome to attend via Zoom.
https://us02web.zoom.us/j/85067100391?pwd=WnFZNUFPYy9QblY2SmtuMW9xQkRRdz09
Meeting ID: 850 6710 0391
Passcode: 183969
If you are dialling in with a phone then dial 01 203 481 5240 or 01 131 460 1196
Meeting ID: 850 6710 0391
Passcode: 183969
As this is the Annual Meeting of the Parish Council, the PUBLIC FORUM will take place after the election of the Chairman and Vice Chairman. There will be 5 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the 5 minute Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.
AGENDA
1 Elections
a) Election of Chairman
i. Chairman to sign the Declaration of Acceptance of Office.
b) Election of Vice-Chairman – and signing of Declaration of Acceptance of Office.
i. Vice Chairman to sign the Declaration of Acceptance of Office.
2 Record of Members Present and Apologies
To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
3 To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.
4 Minutes:
To approve as correct records the notes of the meetings and authorise the Chairman to sign the official minutes from 7th April 2021.
5 Council Matters, Actions and Communications
a) To confirm the revised list of Meeting Dates (now starting in May 21 – April 22).
b) To review and accept the Asset Register as of end March 2021.
c) Chairman’s Remarks.
d) Clerk’s Report.
e) To bring Councillors attention for the requirement to update their DPI forms for 2021/22 if required.
f) Annual review Standing Orders.
g) Annual review of Financial Regulations.
h) Annual review of Code of Conduct.
i) Annual review of Complaints Procedure.
j) Review of Risk Management Document (correction made from April 21).
k) To consider and adopt the Grievance and Discipline Procedure policy.
l) Consultations to consider.
m) Communications received: Including donation request by LincsLSAR, ELDC civility in public life.
6 Finance and Budgets
a) 2020/21 Finance update – including quarterly monitoring from Dec-end March 21.
b) 2021/22 Budget – Council to approve 2021/22 budget.
c) To consider quotations for the Parish Council’s Insurance policy for 3 year term.
d) Payments - to receive and resolve to accept payments including insurance premium due.
e) To resolve to accept the Internal Auditor’s report.
f) To complete and resolve to accept the Annual Governance and Accountability Return and give `` permission to the Clerk to send it to the auditors, PKF Littlejohn LLP.
i. Certificate of Exemption
ii. Annual Governance Statement
iii. Accounting Statements
g) To resolve to accept the bank reconciliation and explanation of variances.
h) To resolve to accept the Notice of Public Rights and Publication of Annual Governance and Accountability Return.
7 Planning Matters
a) Any urgent planning applications to consider.
b) Update on previous planning permission and any urgent planning issues.
8 Parish Council Amenities (bus shelters, village green, etc)
a) Welcome Pack – Any new residents.
b) Utterby Tidy Up Campaign.
c) Trees – To consider the advice from Tree Officer regarding the Willow Tree on the Village Green.
d) Updates ref cutting of Verges and Village Green.
e) Bus shelters.
f) Utterby Voice.
9 ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)
a) Any urgent issues or updates.
10 Notifications
a) None to date.
11 Date and time of Next Meeting - Wednesday June 2nd at 7pm in the Village Hall, Utterby (to be confirmed nearer the time).