May 2026 Agenda
UTTERBY PARISH COUNCIL AGENDA
Dear Sir/Madam
I hereby give you notice that the Annual Meeting of Utterby Parish Council will be held in Utterby Village Hall, Main Road, Utterby, Louth, LN11 0TQ on Tuesday 12th May 2026 at 7PM.
All Members are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting hereunder.
In accordance with the Public Bodies (Admission to Meetings) Act 1960, members of the public and press may attend the meeting.
Tanya Kuzemczak
Clerk to the Parish Council
7th May 2026
Agenda
01:05/26 To elect a Chair
a) To elect a Chair for the year 2026/2027. The elected Member shall sign a declaration of acceptance of office, witnessed by the Proper Officer.
b) To appoint a Vice-Chairman for the year 2026/2027
02:05/26 Declarations of Interest
a) To record declarations of interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared.
b) To note dispensations given to any member of the council in respect of the agenda items listed below.
03:05/26 Apologies for Absence
To receive any apologies from Members not able to attend the meeting.
04:05/26 Open Forum
STANDING ORDER NO. 3
a) Members of the public may make representations, answer questions, and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda.
b) To receive reports from County and District Councillors.
05:05/26 Minutes of the Previous Meeting(s)
To approve the minutes of the previous meeting(s).
06:05/26 Committee Membership
To appoint 3 members to the Personnel Committee.
07:05/26 Meeting Dates
To agree dates for meetings 2026/2027
Tuesday 9th June 2026
Tuesday 14th July 2026
No meeting in August
Tuesday 8th September 2026
Tuesday 13th October 2026
Tuesday 10th November 2026
Tuesday 8th December 2026
No meeting in January – to consider meeting in January (12th January) in place of a meeting in December)
Tuesday 9th February 2027
Tuesday 9th March 2027
Tuesday 13th April 2027
Tuesday 11th May 2027
08:05/26 Finance & Governance
a) To approve payment of accounts: -
|
T Kuzemczak |
Wages Month 1 |
£XXX |
|
T Kuzemczak |
WFH Allowance Month 1 |
£26.00 |
|
T Kuzemczak |
Mileage Apr 26 |
£9.00 |
|
Dave Skells |
Grass Cutting |
£204.00 |
|
HMRC |
Tax NI |
£157.00 |
|
o2 |
Monthly Phone Bill |
£15.00 |
|
Unity Trust Bank |
Bank Charge May 26 |
£7.00 |
|
DW Gibbs |
Bus Shelter Cleaning May 26 |
£30.00 |
b) To review Council’s subscriptions: -
- LALC –Lincolnshire Association of Local Councils
c) To review direct debits: -
- HMRC – tax and national insurance
- O2 – mobile phone bills
- ICO – annual subscription
d) To review council assets and inventory.
e) To review delegation arrangements.
f) To review Standing Orders and Financial Regulations.
g) To review the Council’s employment policies and procedures.
h) To review the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation.
i) To review of the Council’s complaints procedure and Code of Conduct.
j) To review of the Council’s policy for dealing with the press/media.
k) To review arrangements for insurance cover in respect of all insurable risks and to receive quotations for insurance renewal.
l) To review the Council’s financial risk assessment.
m) To approve year end accounts 2025-2026.
n) To receive the internal audit.
o) To approve the Annual Governance Statement 2025-2026 (AGAR Section 1).
p) To approve the Accounting Statements 2025-2026 (AGAR Section 2).
q) To approve the Certificate of Exemption.
r) To note the dates for the exercise of public rights – 3rd June 2026 – 14 July 2026
09:05/26 Planning
a) To note the following planning decisions received from ELDC: -
None received.
b) To consider any comment on the following planning application(s): -
i) Application No: 00688/26/FUL
Eastern Green Link 3 (EGL 3) and Eastern Green Link 4 (EGL 4) and Grimsby to Walpole - Targeted Statutory Consultation under Section 42 of the Planning Act 2008
ii) Application reference 00444/26/FUL has been received and is now being considered. Your observations are requested no later than 11th May 2026.
Planning Permission - Installation of a photovoltaic solar energy farm with associated infrastructure, including erection of a substation, construction of a vehicular access and internal access roads, landscaping and biodiversity enhancements.
Land North and South of Lincoln Gate Ludborough Lincolnshire
10:05/26 Highways & Drainage
To consider any action in relation to the 40mph speed limit works.
11:05/26 Village Newsletter
To agree publication dates for 2026-2027.
12:05/26 Bus Shelters
a) To note that the LCC Bus Shelter Grant Scheme has no deadline/end date.
b) To receive quotations for timber bus shelters.
13:05/26 Benches Maintenance
To note that the benches were last oiled/painted in 2024, and to agree any action.
14:05/26 Anglian Water – Water Testing
To consider a response from Anglian Water and agree any action.
15:05/26 Parish Council Grants
To receive and consider the following applications for Section 137 grant funding from the Parish Council.
a) Utterby Village Hall – £500 towards the installation of outdoor electrical sockets to the front and rear of the building.
b) St. Andrews Church - £500 – churchyard grounds maintenance.
16:05/26 New Projects
To consider any actions needed in relation to Community Speedwatch and creation of a Village Plan.
17:05/26 Future Dates
a) Next Parish Council Meeting – Tuesday 9th June 2026 at 7PM – Utterby Village Hall.
b) Matters for discussion and inclusion on the next meeting agenda