March 2026 Agenda
UTTERBY PARISH COUNCIL AGENDA
Dear Sir/Madam
I hereby give you notice that a Meeting of Utterby Parish Council will be held in Utterby Village Hall, Main Road, Utterby, Louth, LN11 0TQ on Tuesday 10th March 2026 at 7PM.
All Members are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting hereunder.
In accordance with the Public Bodies (Admission to Meetings) Act 1960, members of the public and press may attend the meeting.
Tanya Kuzemczak
Clerk to the Parish Council
5th February 2026
Agenda
01:03/26 Election of Chair
To elect a Chair for the remainder of 2025-26.
02:03/26 Declarations of Interest
a) To record declarations of interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared.
b) To note dispensations given to any member of the council in respect of the agenda items listed below.
03:03/26 Apologies for Absence
To receive any apologies from Members not able to attend the meeting.
04:03/26 Open Forum
STANDING ORDER NO. 3
a) Members of the public may make representations, answer questions, and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda.
b) To receive reports from County and District Councillors.
05:03/26 Minutes of the Previous Meeting(s)
To approve the minutes of the previous meeting(s).
06:03/26 Finance & Governance
a) To approve payment of accounts.
|
Cloud Next |
Email Hosting |
£119.98 |
|
T Kuzemczak |
Wages Month 11 |
£XXX |
|
T Kuzemczak |
WFH Allowance Month 11 |
£26.00 |
|
T Kuzemczak |
Mileage Month 11 |
£4.50 |
|
o2 |
Monthly Phone Bill |
£13.20 |
|
Unity Trust Bank |
Bank Charge Feb 25 |
£6.00 |
|
Unity Trust Bank |
Bank Charge Mar 25 |
£7.00 |
|
DW Gibbs |
Bus Shelter Cleaning Feb 26 |
£30.00 |
|
LALC |
5 Hrs Webmaster Service |
£108.00 |
|
Marie Claret |
Utterby Voice Feb 26 Design & Print |
£330.20 |
b) To receive a budget report to end February 2026.
c) To receive an end of year projection to 31 March 2026.
d) To adopt the draft IT Policy (Assertion 10).
e) To adopt the draft Sexual and General Harassment Policy.
f) To receive information on the new AGAR Assertion 10.
07:03/26 Planning
a) To note the following planning decisions received from ELDC: -
None received
b) To consider any comment on the following planning application(s): -
None received.
08:03/26 Highways & Drainage
a) To receive any updates on highways issues reported to LCC.
b) To receive an email from a resident regarding flooding.
c) To note road closure:
Nature and location of restriction:
Road closure Order - Ings Lane (Between 100m & 350m East of A16)
Period of restriction:
06/04/2026 - 10/04/2026
(Restrictions to be implemented for 5 days as and when required during this period, signage detailing accurate dates and times will be displayed on site in advance)
09:03/26 Millenium Bench
To receive an update and agree any action.
10:03/26 Public Right of Way Fencing – Church Lane
To receive a quotation for additional fencing adjacent to the kissing gates.
11:03/26 Tree Works
To receive a quotation for tree works recommended in the recent tree survey.
12:03/26 Packhorse Bridge Sign
To receive any updates
13:03/26 Grass Cutting Contract
To receive a quotation for the grass cutting contract 2026-27.
14:03/26 North Ray Solar Farm Community Liaison Group
To receive the notes and a report of the meeting held at North Thoresby Village Hall on 18th February 2026
15:03/26 Community Speedwatch
To receive any updates.
17:03/26 Grant Application – Churchyard Maintenance
To receive a request from St Andrew’s Church for a grant towards grounds maintenance of the churchyard.
18:03/26 Litter Pick
To consider any updates.
19:03/26 Anglian Water Quality
To receive a response to the Parish Council’s enquiry.
20:03/26 ELDC Planning – Soil Testing
To receive a response to the Parish Council’s enquiry.
21:03/26 Village Hall Hirer
a) To receive the first edition of the Village Hall Hirers’ Newsletter
b) To complete the ELIF GRASSroots Grant Survey
c) To note an invitation to councillors - an ELIF plaque unveiling ceremony and coffee morning on Fri 24 April 10am - 12pm
22:03/26 Motion from Member
To consider a motion from Cllr Traves – that the Parish Council creates a village plan.
23:03/26 Motion from Member
To consider a motion from Cllr Lashbrooke-Small – that the Parish Council creates a development plan for the Village Green.
24:03/26 Future Dates
a) Next Parish Council Meeting – Tuesday 14th April 2026 at 7PM – Utterby Village Hall.
b) Matters for discussion and inclusion on the next meeting agenda.
Exclusion of Press and Public: To consider passing a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960, that public and press be excluded from the meeting for the matters set out below on the grounds that it could involve the likely disclosure of private and confidential information.
25:03/26 Personnel
a) To receive an update on annual leave and working hours.
b) To agree an increase in the Clerk’s pay point from NJC SCP 18 to NJC SCP 19 with effect from 01 April 2026 in line with contractual obligations.