Meetings 2023/2024

Agendas for meetings 2023-24

25th March 2024

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 3rd April 2024 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE
Tel: 01507 328149, clerk@utterbyparishcouncil.gov.uk 

                                                                                               

There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

AGENDA
 

      1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

     2      To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

     3     Minutes

  1. To approve as correct records the notes of the Parish Council meeting from 6th March 2024 and authorise the Chairman to sign the official minutes.

 

     4      Council Matters, Actions and Communications

  1. Co-option of Councillors. Following the presentation by each candidate who wishes to stand for co-option, the Council may move into Closed Session to discuss the co-option candidates.
    To resolve to move into Closed Session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the business to be discussed in relation to the following matters: Co-option of Utterby Parish Councillors.
    Following co-option, new councillors must sign their Declaration of Acceptance of Office.
  2. Chairman’s Remarks.
  3. Clerk’s Report.
  4. Appraisal – to resolve to undertake an appraisal for the Clerk.
  5. Consultations to consider:
  6. Communications received: Regarding building bags; Speed limit outside of the academy
  7. Council to note that the flyers for the Annual Parish Meeting have been printed and need to be circulated to residents.

 

     5   Finance and Budgets

  1. To consider if the Council wishes to sign up to the LALC training scheme for the year due to new councillors.
  2. Payments - to receive and Resolve to accept payments.
  3. Internal Audit - Council to Resolve to accept the report from the internal auditor. Council to Resolve to write to the Auditor to thank them for their work and report.
  4. To consider the close of the 2023/24 budget and those balances to carry forward. To resolve to approve the 2024/25 budget with 2023/24 balance carried forward.
  5. Councillors to consider and to Resolve on any projects for the 2024/25.
  6. Council to note that the application for new signatories is progressing.
  7. Asset Register - To consider the Asset Register, values and upkeep of street furniture.

 

6     Planning Matters

  1. Any urgent planning applications to consider or updates.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Verges and Village Green.
  2. Trees.
  3. Bus shelters.
  4. Telephone Box
  5. Kissing Gates – Update.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. LCC Parish Agreement (grass cutting) payments information.
  2. Any urgent issues or updates.

 

9   Notifications

  1. Any notifications to date.

 

10 Date and time of Next Meeting

To note that the next meetings are:

The Annual Parish Meeting on Wednesday May 8th 2024 at 6pm.

The Annual Parish Council Meeting Wednesday May 8th 2024 at 7pm in the Village Hall, Utterby.

 

Please note that this is a week later than our usual meeting date due to the County Council elections.

 

27th February 2024

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 6th March 2024 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE
Tel: 01507 328149, clerk@utterbyparishcouncil.gov.uk 

                                                                                               

There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

AGENDA
 

      1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

     2      To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

     3     Minutes

  1. To approve as correct records the notes of the Parish Council meeting from 7th February 2024 and authorise the Chairman to sign the official minutes.

 

     4      Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Election of Chairman. Please note that this item may be moved to after item 8.
    i.           Chairman to sign the Declaration of Acceptance of Office.
  3. Election of Vice-Chairman . Please note that this item may be moved to after item 8.
    1. Vice Chairman to sign the Declaration of Acceptance of Office
  4. Clerk’s Report.
  5. Appraisal – to resolve to undertake an appraisal for the Clerk.
  6. Consultations to consider:
  7. Communications received:

To Resolve to create a flyer for the Annual Parish Meeting - 6pm on Wednesday 8th May 2024 before the Annual Parish Council meeting to be hand delivered to residents.

  1. Annual policy and document reviews. To review/ note or to Resolve upon changes to:
  1. Council information document.
  2. Freedom of Information Model Publication Scheme
  3. Risk Management Strategy.
  4. Risk Management Document.
  5. Safeguarding Vulnerable Persons Policy.
  6. Equal Opportunities Policy.
  7. Environmental Policy.
  8. Health & Safety Policy.
  9. Grievance and Discipline Procedure policy.
  10. Data Privacy Notice
  11. GDPR Policy

 

     5   Finance and Budgets

  1. Payments - to receive and Resolve to accept payments.
  2. Council to consider the items covered and the term for the next insurance quote (previously 3 years) as due for renewal this year.
  3. Council to Resolve to nominate new signatories for the Unity Banks account to replace Cllr AW and Cllr JW.
  4. Council to note that the document folders have been taken to the internal auditor for inspection.
  5. Council to note that an application for VAT refund has been made which is much reduced from the previous year due to less purchases.
  6. Councillors to consider and to Resolve on any projects for the 2024/25.
     

6     Planning Matters

  1. Any urgent planning applications to consider or updates.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack.
  2. Verges and Village Green.
  3. Trees – replacement trees. 
  4. Bus shelters.
  5. Telephone Box.
  6. Kissing Gates – Update regarding gates.
  7. Bridlepath near to Church.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. LCC Public Notice of Speed Limit reduction.
  2. Benson Court – any updates.
  3. Dog bin – removed from Church Lane/Barton Street.
  4. Any urgent issues or updates.

 

9   Notifications

  1. Any notifications to date.

 

10 Date and time of Next Meeting

To note that the next meeting is on Wednesday April 3rd 2024 at 7pm in the Village Hall, Utterby.

30th January 2024

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 7th February 2024 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE
Tel: 01507 328149, clerk@utterbyparishcouncil.gov.uk 

                                                                                               

There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

AGENDA
 

      1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

     2      To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

     3     Minutes

  1. To approve as correct records the notes of the Parish Council meeting from 6th December 2023 and authorise the Chairman to sign the official minutes.

 

     4      Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Appraisal – to resolve to undertake an appraisal for the Clerk.
  4. To resolve on the meeting dates for 2024/25.
  5. Consultations to consider:
  6. Communications received:
  7. To Resolve to choose a date for the Utterby Parish Meeting (must take place between 1 March and 1 June, both dates inclusive, and must take place no earlier than 6pm). To Resolve to send out flyers to residents to advertise the meeting.
  8. Village Hall Fire Assembly Point on Village Green: The Council to approve that: as a result of a recent fire risk assessment by Safelincs, the Village Hall Committee move the Fire Assembly Point for the hall, from the car park, to the corner of the village green as a much safer gathering place than in the way of fire vehicles entering the site.
            

     5   Finance and Budgets

  1. Council to note that the receipt for the Precept application for 2024/25 was confirmed by ELDC.
  2. To Resolve to approve the payments made in January 2024 (circulated by email):
    1. Clerk Salary and expenses for December 23 £237.87 ref 683
    2. HM Revenue and Customs Only120PX00376161 Tax for December 23 £9.00 ref 684

3. DW Gibbs Bus shelter cleaning January 24 £30.00 ref 685

4. Utterby Village Hall Hire of hall and Christmas tree donation £111.00 ref 686

  1. Payments - to receive and Resolve to accept payments.
  2. Councillors to consider and to Resolve on any projects for the 2024/25.
  3. To Resolve to agree a contractor for the grass cutting in Utterby from the quotations received.
  4. To Resolve to agree on quote for daffodil planting along verges.  
  5. To approve the Quarterly Monitoring (Oct-Dec 23) (checked by Cllrs. Bryan and J Woodward).

 

6     Planning Matters

  1. To Resolve on the decision to make no comment  (as no meeting held and insufficient agreement in comments received) N/192/02430/23 LANGDALE, CHURCH LANE, UTTERBY, LOUTH, LN11 0TH Planning Permission - Erection of a freestanding pergola (works started) with amendment - The proposals have been amended to include an extension to the pergola which has already been sited on the northern elevation round to cover the length of the western elevation.
  2. To consider and Resolve on planning application N/192/00095/24 SOUTH GRANGE, MAIN ROAD, UTTERBY, LOUTH, LN11 0TQ Outline erection of 2no. dwellings with existing outbuildings to be demolished (with site layout and the means of access to be considered).
  3. Any urgent planning applications to consider or updates.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack.
  2. Verges and Village Green.
    a. Consideration of quote for daffodil planting.  b. Mole hill issues
  3. Trees – replacement trees. 
  4. Bus shelters.
  5. Telephone Box.
  6. Kissing Gates – To consider quote received.
  7. Utterby Voice feedback.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. A16 speed limit – To Resolve upon the statement agreed with Councillors by email:

Utterby Parish Council response to A16 UTTERBY – PROPOSED 30MPH SPEED LIMIT

Utterby Parish Council are pleased to support the proposed reduction in speed limit along the A16 through Utterby.  

We would also like to see considered in the future the stretch of road, currently 50mph from Peartree Lane to just before Chapel Lane, reduced to 40mph as we consider the reduction from 50 to 30 less likely to happen without gradual transition.

We would also appreciate any information that you can provide on how Lincolnshire County Council intend to enforce the 30mph limit.

  1. Parking bay outside Bank Cottage, Main Road, Utterby – any updates.
  2. Benson Court – issues with debris and rubbish on Car Park.
  3. Any urgent issues or updates.

 

9   Notifications

  1. Any notifications to date.

 

10 Date and time of Next Meeting

To note that the next meeting is on Wednesday March 6th 2024 at 7pm in the Village Hall, Utterby.

 

28th November 2023

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 6th December 2023 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE
Tel: 01507 328149, clerk@utterbyparishcouncil.gov.uk 

 

                                                                                               

There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

AGENDA
 

      1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

     2      To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

     3     Minutes:

  1. To approve as correct records the notes of the Parish Council meeting from 1st November 2023 and authorise the Chairman to sign the official minutes.

 

     4      Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Consultations to consider:
  4. Communications received:
  5. To Resolve to choose a date for the Utterby Parish Meeting (must take place between 1 March and 1 June, both dates inclusive, and must take place no earlier than 6pm).


        

     5   Finance and Budgets

  1. Council to resolve register again with the Information Commissioner (ICO Data Protection) for year 2024/25.
  2. Council to Resolve that the Parish Clerk completes the Precept application for 2024/25 with the Chairman when documents are made available by ELDC and returns them before the closing date as required.
  3. To note that the Parish Agreement (verges grass cutting) with Lincolnshire County Council is a rolling agreement and continues for 2024/25.
  4. To Resolve to approve the increase of Clerk’s salary of £1 per hour from £12.73 to £13.73 per hour backdated to 1st April 2023 as per NALC Salary Awards and LGA agreement. Backdated costs £131 (April to end October 2023). Monthly salary before tax and NI will now be £219.68 (not including working from home and mileage claimed).
  5. Payments - to receive and Resolve to accept payments.
  6. Councillors to consider and to Resolve on any projects for the 2024/25.
  7. As requested by the Village Hall Committee, to Resolve that the Parish Council contributes towards the cost of the Village Hall 3 metre Christmas tree (£60), (which will be displayed outside the hall) using money from the budget transferred to Section 137 expenditure.
  8. Audit – to Resolve to request that Mr S Fletcher, Mablethorpe Town Clerk be asked to undertake the audit for Utterby in 2023/24.

 

6     Planning Matters

  1. To consider and Resolve on planning application N/192/02010/23 Hybrid application for the outline erection of 2 no. dwellings and full planning permission for external works to village hall including the change of use of land to provide additional land for car parking and extended garden/grass area and erection of a fence. LOCATION: LAND TO THE SOUTH OF GRANGE LANE, UTTERBY
  2. To consider and Resolve on Viking CCS Pipeline notice of application for a Development Consent Order (pipeline transportation of Carbon Dioxide from Immingham to Theddlethorpe).
  3. Any urgent planning applications to consider or updates.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack.
  2. Verges and Village Green. Consideration of quote for daffodil planting.
  3. Trees – replacement trees. 
  4. Bus shelters.
  5. Telephone Box.
  6. Kissing Gates.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. A16 speed limit – Any further updates.
  2. Parking bay outside Bank Cottage, Main Road, Utterby – any updates.
  3. Any urgent issues or updates.
  4. Benson Court – any updates.

 

9   Notifications

  1. Any notifications to date.

 

10 Date and time of Next Meeting

To note that the next meeting is on Wednesday February 7th 2024 at 7pm in the Village Hall, Utterby.

Note that there is no scheduled meeting in January 2024.

24th October 2023

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 1st November 2023 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE
Tel: 01507 328149, clerk@utterbyparishcouncil.gov.uk 

 

                                                                                               

There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

AGENDA
 

      1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

     2      To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

     3     Minutes:

  1. To approve as correct records the notes of the Parish Council meeting from 4th October 2023 and authorise the Chairman to sign the official minutes.

 

     4      Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Consultations to consider: ELDC Polling Review.
  4. Communications received: Zero Hour, Eco, ELDC Pride Team.
  5. To Resolve to choose a date for the Utterby Parish Meeting (must take place between 1 March and 1 June, both dates inclusive, and must take place no earlier than 6pm).


        

     5   Finance and Budgets

  1. Quarterly Monitoring - To Resolve to approve the quarterly monitoring for July to end September 23.
  2. Payments - to receive and Resolve to accept payments and to accept the Bank Reconciliation.
  3. Council to note that the HSBC bank account has now been closed and all funds moved to Unity Trust account.
  4. Councillors to consider and to Resolve on any projects for the 2024/25.
  5. Councils to consider the draft budget and Resolve on the precept for 2024/25.
  6. To resolve on obtaining quotations required for grass cutting, hedge cutting, general tree work, bus shelters, bus shelter cleaning and odd jobs 2024-25.

 

6     Planning Matters

  1. Any urgent planning applications to consider.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack.
  2. Verges and Village Green. Consideration of quote for daffodil planting.
  3. Trees – replacement trees.  Consideration of quote for planting trees.
  4. Bus shelters.
  5. Telephone Box.
  6. Kissing Gates. Consideration of quotes for refurb/replacement of Kissing Gates.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. A16 speed limit – Any further updates.
  2. Parking bay outside Bank Cottage, Main Road, Utterby – any updates.
  3. Any urgent issues or updates.
  4. Benson Court – any updates.
  5. Christmas lights.

 

9   Notifications

  1. Any notifications to date.

 

10 Date and time of Next Meeting

To note that the next meeting is on Wednesday December 6th 2023 at 7pm in the Village Hall, Utterby.

26th September 2023

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 4th October 2023 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE
Tel: 01507 328149, clerk@utterbyparishcouncil.gov.uk 

 

                                                                                               

There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

AGENDA
 

      1       Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

      2       To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

      3       Minutes:

  1. To approve as correct records the notes of the Parish Council meeting from 6th September 2023 and authorise the Chairman to sign the official minutes – in this case there are no minutes as the meeting was not quorate.

 

      4        Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Consultations to consider:
  4. Communications received:
             i. North Thoresby Academy - New speed signs idea.
              ii. Utterby Village Hall – increase in hall hire.
  5. To Resolve to Update the Council’s Financial Regulations with reference to the online bank account.
  6. Village Hall – a) to Resolve that a Member of the Parish Council sits on the Village Hall Management Committee /Trust, and that the membership of and the appointed Member be reconsidered on an annual basis at the Annual Parish Council meeting.  b) To Resolve to appoint a Member of the Council to be a member of the Village Hall Management Committee /Trust until it’s consideration again at the May Annual Parish Council Meeting (TBC May 20-24). To note that should the appointed councillor resign or no longer be a Member of Utterby Parish Council, that they would automatically be released from being a member of the Village Hall Management Committee/Trust and a new Councillor would be appointed.

 

      5   Finance and Budgets

  1. Quarterly Monitoring - To Resolve to approve the quarterly monitoring for beginning April 23 to end June 23.
  2. To ratify payments authorised by emails in July/August:
  1. Utterby Parish Council (Unity Trust bank)        - deposit for new account £500.00 #100659 ref 658
  2. HM Revenue and Customs Only120PX00376161 - July 2023 tax £31.20              IB 4/8/23 ref 659
  3. DW Gibbs - August bus shelter cleaning £30.00 IB 4/8/23 ref 660
  4. Utterby Parish Council - Payment to go into Unity Trust Account £2,000.00 #100660 ref 661
  5. Clerk - July salary and expenses £354.10 #100661 ref 662
  1. Clerk – To Resolve to approve the extra hours to the contracted hours paid for in the Clerk’s August hours (as previously agreed by Council).
  2. To ratify the payments made September 6th 2023 following the meeting which was not quorate.
  1. Glendale Countryside Ltd Verges cut July 2023 £140.93 ref 663
  2. HM Revenue and Customs Only120PX00376161 August 2023 tax £28.60  ref 664
  3. DW Gibbs September bus shelter cleaning £30.00 ref 665
  4. Clerk August salary and expenses £316.84 ref 666
  5. J Woodward Draft excluder -reimbursement Boyes    £8.50 ref 667
  6. Glendale Countryside Ltd Verges cut Aug 2023 £140.93 ref 668
  1. Payments - to receive and Resolve to accept payments and to accept the Bank Reconciliation.
  2. To Resolve to close the HSBC bank account moving all current funds into the Unity Trust account.

 

6       Planning Matters

  1. To discuss a further planning application to the field behind the Village Hall.
  2. Any urgent planning applications to consider.
  3. Updates from any planning issues:
  1. N/192/00289/17 LAND OFF CHAPEL LANE AND, GRANGE LANE, UTTERBY NATURE OF INVESTIGATION: Breach of condition 3 on planning permission
  2. N/192/00289/17 LAND OFF CHAPEL LANE AND, GRANGE LANE, UTTERBY concerning the use of the road used for entry to the site. INVESTIGATION Breach of condition 8 on Planning Permission- Decision

 

7       Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack.
  2. Verges and Village Green.
    i. To update the Council on the HM Land Registry.
    ii To consider the plan of location of daffodils on the verges.
  3. Trees – replacement trees.
  4. Tidy Up Week review.
  5. Bus shelters.
  6. Telephone Box – to resolve to repaint due to poor condition.
  7. Utterby Voice feedback.
  8. Kissing gates – to discuss the condition of the Kissing Gates.

 

8       ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. A16 speed limit – to discuss the new proposal from LCC (passed to us by Cllr Hall) to reduce speed limit on part of main road to 30mph.
  2. To consider and complete the NHT public Representative Online Survey - Lincolnshire County Council. The closing date for submissions is 15 October 2023.
  3. To consider the request that the Parish Council supports and makes an application for a parking bay outside Bank Cottage, Main Road, Utterby.
  4. Any urgent issues or updates.
  5. Benson Court – containers update.
  6. A16/Church Lane – blind junction update.

 

9    Notifications

  1. Any notifications to date.

 

10 Date and time of Next Meeting

To note that the next meeting is on Wednesday November 1st 2023 at 7pm in the Village Hall, Utterby.

29th August 2023

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 6th September 2023 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE
Tel: 01507 328149, clerk@utterbyparishcouncil.gov.uk       

                                                                       

There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

AGENDA
 

     1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2      To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

     3     Minutes:

  1. To approve as correct records the notes of the Parish Council meeting from 5th July 2023 and authorise the Chairman to sign the official minutes.

 

     4      Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Consultations to consider: (See Lincolnshire County Council item)
  4. Communications received:
             i. North Thoresby Academy - New speed signs idea.
              ii. Utterby Village Hall – increase in hall hire.
  5. To Resolve to Update the Council’s Financial Regulations with reference to the online bank account.
  6. Village Hall – a) to Resolve that a Member of the Parish Council sits on the Village Hall Management Committee /Trust, and that the membership of and the appointed Member be reconsidered on an annual basis at the Annual Parish Council meeting.  b) To Resolve to appoint a Member of the Council to be a member of the Village Hall Management Committee /Trust until it’s consideration again at the May Annual Parish Council Meeting (TBC May 20-24). To note that should the appointed councillor resign or no longer be a Member of Utterby Parish Council, that they would automatically be released from being a member of the Village Hall Management Committee/Trust and a new Councillor would be appointed.

 

     5   Finance and Budgets

  1. Quarterly Monitoring - To Resolve to approve the quarterly monitoring for beginning April 23 to end June 23.
  2. To ratify payments authorised by emails in July/August:
  1. Utterby Parish Council (Unity Trust bank) - deposit for new account £500.00 #100659 ref 658
  2. HM Revenue and Customs Only120PX00376161 - July 2023 tax £31.20 IB 4/8/23 ref 659
  3. DW Gibbs - August bus shelter cleaning £30.00 IB 4/8/23 ref 660
  4. Utterby Parish Council - Payment to go into Unity Trust Account £2,000.00 #100660 ref 661
  5. Clerk - July salary and expenses £354.10 #100661 ref 662
  1. Clerk – To Resolve to approve the extra hours to the contracted hours paid for in the Clerk’s August hours (as previously agreed by Council).
  2. Payments - to receive and Resolve to accept payments and to accept the Bank Reconciliation.
  3. To Resolve to close the HSBC bank account moving all current funds into the Unity Trust account.

 

6     Planning Matters

  1. To consider: N/192/01575/23 UTTERBY METHODIST CHURCH, CHAPEL LANE, UTTERBY, LOUTH, LN11 0TR - Section 73 application in relation to condition no. 2 (approved plans) as previously imposed on N/192/01309/20 for the change of use, conversion of, extensions and alterations to former Methodist Chapel to provide a extension to the residential dwelling No. 1 Chapel Lane.
  2. To discuss a further planning application to the field behind the Village Hall.
  3. Any urgent planning applications to consider.
  4. Updates from any planning issues:
  1. N/192/00289/17 LAND OFF CHAPEL LANE AND, GRANGE LANE, UTTERBY NATURE OF INVESTIGATION: Breach of condition 3 on planning permission
  2. N/192/00289/17 LAND OFF CHAPEL LANE AND, GRANGE LANE, UTTERBY concerning the use of the road used for entry to the site. INVESTIGATION Breach of condition 8 on Planning Permission- Decision

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack.
  2. Verges and Village Green. To update the Council on the HM Land Registry process to date.
  3. Trees – replacement trees.
  4. Tidy Up Week review.
  5. Bus shelters.
  6. Utterby Voice feedback.
  7. Noticeboard update.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. To consider and complete the NHT public Representative Online Survey - Lincolnshire County Council. The closing date for submissions is 15 October 2023.
  2. Any urgent issues or updates.
  3. Benson Court – containers update.
  4. A16 speeding - any updates.
  5. A16/Church Lane – blind junction update.

 

9   Notifications

  1. Any notifications to date.

 

10 Date and time of Next Meeting

To note that the next meeting is on Wednesday October 4th 2023 at 7pm in the Village Hall, Utterby.

27th June 2023

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 5th July 2023 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE
Tel: 01507 328149, clerk@utterbyparishcouncil.gov.uk       

                                                                       

 

There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.
 

 

AGENDA
 

     1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

     2      To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

     3     Minutes:

  1. To approve as correct records the notes of the Parish Council meeting from 7th June 2023 and authorise the Chairman to sign the official minutes.

 

     4      Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Consultations to consider:
  4. Communications received:

 

     5   Finance and Budgets

  1. Quarterly Monitoring - To resolve on two councillors to undertake the quarterly monitoring each quarter.
  2. Council to note that the Clerk is now in the process of setting up internet banking with Trinity Unity Bank with current signatories, as per resolution in 2022.
  3. Payments - to receive and resolve to accept payments.
  4. To note that notification had been received from the external auditors PKF Littlejohn LLP that they had received and logged the notification of exempt status for the year ended 31 March 2023.
  5. To resolve that a payment schedule be sent by email to all Councillors at the beginning of August for August 2023 payments so that these can be approved by all Councillors (at least 3 if Councillors away on holiday) and paid then payments ratified at the September meeting 2023.

 

6     Planning Matters

  1. Any urgent planning applications to consider.
  2. Updates from any planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack.
  2. Verges and Village Green.
  3. Trees – replacement of 3 dead whips.
  4. Tidy Up Week.
  5. Bus shelters.
  6. Utterby Voice.
  7. Noticeboard.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Any urgent issues or updates.
  2. Benson Court – containers.
  3. A16 speeding - any updates.
  4. A16/Church Lane – blind junction.

 

9   Notifications

  1. Any notifications to date.

 

10 Date and time of Next Meeting

To note that the next meeting is on Wednesday September 6th 2023 at 7pm in the Village Hall, Utterby.

 

NB: There is NO meeting in August.

 


30th May 2023
NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 7th June 2023 at 7.00pm
To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.
 
Maria Vincent
3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE 
Tel: 01507 328149, clerk@utterbyparishcouncil.gov.uk    
            

There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.


AGENDA

    1    Record of Members Present and Apologies
To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.

    2        To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

    3    Minutes:
a)    To approve as correct records the notes of the Parish Council meeting from 17th May 2023 and authorise the Chairman to sign the official minutes.
b)    To note the draft minutes from the Annual Parish Meeting 5th April 2023.

    4        Council Matters, Actions and Communications
a)    Chairman’s Remarks.
b)    Clerk’s Report.
c)    Consultations to consider: 
d)    Communications received: 

    5   Finance and Budgets
a)    To discuss and resolve on whether the Parish Council will pay for the Clerk’s SLCC membership again for 2023/24.
b)    Quarterly Monitoring - To resolve on two councillors to undertake the quarterly monitoring each quarter.
c)    To note that the AGAR has been sent by email and received by PKF Littlejohn LLP and that the information is now on the website and PC notice board.
d)    Payments - to receive and resolve to accept payments.

6    Planning Matters
a)    Any urgent planning applications to consider.
b)    Updates from any planning issues.

7    Parish Council Amenities (bus shelters, village green, etc)
a)    Welcome Pack – Any new residents.
b)    Verges, Trees and Village Green. 
c)    Bus shelters.
d)    Utterby Voice.
e)    Noticeboard 

8    ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)
a)    Any urgent issues or updates.

9    Notifications
a)    Any notifications to date.

10 Date and time of Next Meeting 
To note that the next meeting is on Wednesday July 5th 2023 at 7pm in the Village Hall, Utterby. 
 

10th May 2023

NOTICE IS HEREBY GIVEN that the next meeting, the Annual Meeting of Utterby Parish Council, is to be held on:
Wednesday, 17th May 2023 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                                   

Before the meeting begins all elected Councillors must sign their DECLARATION OF ACCEPTANCE OF

OFFICE AS COUNCILLOR, and therefore it is requested that you arrive by 6:45am at the latest.


As this is the Annual Meeting of the Parish Council, the PUBLIC FORUM will take place after the election of the Chairman and Vice Chairman. There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

AGENDA

1     Elections

  1. Election of Chairman
    i. Chairman to sign the Declaration of Acceptance of Office.
  2. Election of Vice-Chairman – and signing of Declaration of Acceptance of Office.

i. Vice Chairman to sign the Declaration of Acceptance of Office.

 

2     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

3     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

4     Minutes:

To approve as correct records the notes of the meetings and authorise the Chairman to sign the official minutes from 5th April 2023.

 

5     Council Matters, Actions and Communications

  1. Closed Session Item - To resolve to move into Closed Session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the business to be discussed in relation to the following matters: Co-option of an Utterby Parish Councillor.
  2. Chairman’s Remarks.
  3. Clerk’s Report.
  4. To review and approve the Asset Register.
  5. To review and approve the Standing Orders.
  6. To note: Financial Regulations were reviewed and approved in February 2023.
  7. To review and approve the Code of Conduct.
  8. To review and approve the Complaints Procedure.
  9. Consultations to consider:
  10. Communications received:

 

6     Finance and Budgets

  1. To approve the quarterly monitoring from Dec-end March 23.
  2. To consider paying the membership of the Clerk to the SLCC at a cost of £80 pa.
  3. To resolve to ratify the payment made for the third year of the Parish Council’s Insurance policy (3 year term) of £511.54 due 01/06/2023 from AJG Community Schemes Gallagher insurance as per email.
  4. Payments - to resolve to ratify to the payments made on 5th April 2023 as per email.
  5. To resolve to accept the Internal Auditor’s report.
  6. To complete and resolve to approve the Annual Governance and Accountability Return and give   ``       permission to the Clerk to send it to the auditors, PKF Littlejohn LLP.
    1. Certificate of Exemption
    2. Annual Governance Statement
    3. Accounting Statements
  7. To resolve to approve the bank reconciliation and explanation of variances.
  8. To resolve to approve the Notice of Public Rights and Publication of Annual Governance and           Accountability Return.
  9. To note the contact information to be sent to PKF Littlejohn LLP.

 

7     Planning Matters

  1. Any urgent planning applications to consider.
  2. Update on previous planning permission and any urgent planning issues.

 

8     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Utterby Tidy Up Campaign 2023
  3. Verges and Village Green.
  4. Bus shelters.
  5. Utterby Voice.

 

9     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Any urgent issues or updates.

 

10 Notifications

  1. None to date.

 

11 Date and time of Next Meeting - Wednesday June 7th 2023 at 7pm in the Village Hall, Utterby.