Meetings 2020/21

2020/21 Agendas

 

Click here to go to our Agenda and Minutes PDF downloads

 

29th March 2021

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday, 7th April 2021 at 7pm

This will be a virtual online meeting using the Zoom platform Councillors are hereby summoned to attend.

 

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

Members of the public are welcome to attend via Zoom. Please contact the Clerk beforehand to let her know.

Join Zoom Meeting

https://us02web.zoom.us/j/83121578129?pwd=a0tpc004ZDJqUGQ4OUZJTHVrdmVrdz09
Meeting ID: 831 2157 8129

Passcode: 404394
If you are dialling in with a phone then dial 01 203 481 5240 or 01 131 460 1196

Meeting ID: 831 2157 8129 Passcode: 404394

There will be 5 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the 5 minute Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

 

AGENDA

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

  1. To approve as correct records the notes of the meetings and authorise the Chairman to sign the official minutes from the Meeting of the Parish Council on 3rd March 2021.
  2. To consider the record of notes from the Personnel Panel 3rd July 2019 as only 2 members of the Panel (now disbanded) are still on the Council.
     

4     Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Communications received.
  4. Legislation regarding Zoom meetings.
  5. Annual Parish Meeting.
  6. Appoint Councillor to oversee the cover for insurance as per risk assessment.
  7. Appoint Councillor to carry out Quarterly Monitoring for next 12 months.
  8. Annual policy and document reviews
    1. Council information document.
    2. Freedom of Information Model Publication Scheme
    3. Risk Management Strategy.
    4. Risk Management Document.
    5. Safeguarding Vulnerable Persons Policy.
    6. Equal Opportunities Policy.
    7. Environmental Policy.
    8. Health & Safety Policy.

5     Finance and Budgets

  1. Payments - to receive and resolve to accept payments.
  2. Financial Report.

 

6     Planning Matters

  1. Updates on any previous planning applications or enforcement issues including barrier to new Development off Jacobs close.
  2. Any urgent planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Utterby Tidy Up Campaign – Keep Britain Tidy Campaign – Flower troughs.
  3. Verges and Village Green including increasing amount of dog poo not being picked up.
  4. Village Trees – update on Tree work.
  5. Utterby Voice – Contents for June.
  6. Bus shelters.
  7. Wood maintenance schedule update.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Updates on previous issues including bin off A16
  2. Traffic refuge

 

9     Notifications

  1. None to date.

 

10   Date and time of Next Meeting – Annual Parish Council Meeting on Wednesday 5th May 2021 at 7pm on Zoom. Date of Annual Parish Meeting TBC.

24th February 2021  
NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on: Wednesday, 3rd March 2021 at 7pm 
This will be a virtual online meeting using the Zoom platform Councillors are hereby summoned to attend. 
 
Maria Vincent 
3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com 
Members of the public are welcome to attend via Zoom. Please contact the Clerk beforehand to let her know. Join Zoom Meeting 
https://us02web.zoom.us/j/81056691938?pwd=b0dYZHR2VUxtNlpxMmFYM3JCMXRhZz09 
Meeting ID: 810 5669 1938 
Passcode: 589677 
If you are dialling in with a phone then dial 01 203 481 5240 or 01 131 460 1196 
Meeting ID: 810 5669 1938 Passcode: 589677 


There will be 5 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of  receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the 5  minute Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include  the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member. 


AGENDA 
1 Record of Members Present and Apologies 
To receive and note apologies for absence which have been given to the Parish Clerk prior to the  meeting. 


2 To receive any Declarations of Interest on any item on the agenda - in accordance with the  requirements of the Localism Act 2011, and to consider any applications for dispensations in relation  to disclosable pecuniary interests. 


3 Minutes: 
To approve as correct records the notes of the meetings and authorise the Chairman to sign the official  minutes from the Meeting of the Parish Council on 3rd February 2021. 


4 Council Matters, Actions and Communications 
a) Chairman’s Remarks. 
b) Clerk’s Report. 
c) Communications received. Safer Together Team, Environment Agency Routine Maintenance factsheet d) Personnel Panel – Due to only 2 members left, to either add a member or disband. e) Legislation regarding Zoom meetings and the Annual Parish Meeting. To resolve on both issues. 


5 Finance and Budgets 
a) LALC to consider subscription to Annual Training Scheme. 
b) To consider cost of Zoom subs should this option continue after May 2021. 
c) To accept the Quarterly Monitoring Oct-end Dec 2020.
d) Payments - to receive and resolve to accept payments.  


6 Planning Matters 
a) To consider planning application N/192/00231/21 | Outline erection of 2no. dwellings. | LAND OFF  CHAPEL LANE, CHAPEL LANE, UTTERBY (e-lindsey.gov.uk) 
b) Updates on any previous planning applications or enforcement issues including barrier to new  Development off Jacobs close. 
c) Complaint ref back of Holywell Lane. 
d) Code of Conduct for construction industry – Cllr Mossop’s email. 
e) Any urgent planning issues. 


7 Parish Council Amenities (bus shelters, village green, etc) 
a) Welcome Pack – Any new residents. 
b) Utterby Tidy Up Campaign. 
c) Verges and Village Green. 
d) Village Trees – update on Tree work. 
e) Utterby Voice – To consider adding Utterby businesses in June 2021. 
f) Bus shelters. 
g) Wood maintenance schedule update. 


8 ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc) 
a) Updates on previous issues. 
b) Road surface Chapel Lane. 
c) ELDC Planning Review Consultation. 


9 Notifications 
a) None to date. 


10 Date and time of Next Meeting - Parish Council Meeting on Wednesday 7th April 2021 at 7pm on  Zoom.
 

27th January 2021

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday, 3rd February 2021 at 7pm

This will be a virtual online meeting using the Zoom platform Councillors are hereby summoned to attend.

 

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

Members of the public are welcome to attend via Zoom. Please contact the Clerk beforehand to let her know.

Join Zoom Meeting

https://us02web.zoom.us/j/82702365549?pwd=MnpBU1JmVG92UWI2dS9wYUlvZnlKdz09

 

Meeting ID: 827 0236 5549

Passcode: UPC

 

If you are dialling in with a phone then dial 01 203 481 5240 or 01 131 460 1196

Meeting ID: 827 0236 5549 Passcode: 494511

There will be 5 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the 5 minute Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

AGENDA

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

To approve as correct records the notes of the meetings and authorise the Chairman to sign the official minutes from the Meeting of the Parish Council on 2nd December 2020.

 

4     Council Matters, Actions and Communications

  1. Closed Session Item - To resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the business to be discussed in relation to the following matters: Co-option of an Utterby Parish Councillor
  2. Chairman’s Remarks.
  3. Clerk’s Report.
  4. Communications received.
  5. To Resolve to accept the meeting dates for 2021-22

 

 

5     Finance and Budgets

  1. Payments - to receive and resolve to accept payments.
  2. Council to consider revised budget allocations for 2021-22.
  3. Audit – to Resolve to request that Mr S Fletcher, Mablethorpe Town Clerk be asked to undertake the audit for Utterby in 2021.
  4. To note the precept application sent to ELDC and 2021/22 tax base figures.
  5. Closed Session Item - To resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the business to be discussed in relation to the following matters: To consider and Resolve on revised quotations Cutting of verges and Village Green grass.

 

6     Planning Matters

  1. To consider planning application DUNHAM, CHURCH LANE, UTTERBY, LOUTH, LINCOLNSHIRE, LN11 0TJ N/192/00028/21  https://publicaccess.e-lindsey.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=_EASTL_DCAPR_132417&prevPage=inTray
  2. Jacob’s Close building development – removal of barrier.
  3. Updates on any previous planning applications or enforcement issues.
  4. Any urgent planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. To note updated Assets Inventory (benches added).
  2. Welcome Pack – Any new residents?
  3. Utterby Tidy Up Campaign -  Village Planters – Mole hills A16.
  4. Verges and Village Green.
  5. Village Trees.
  6. Utterby Voice.
  7. Bus shelters.
  8. To Note – we are no longer required to have a village meeting due to Covid.

 

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Updates on previous issues.
  2. Road surface Chapel Lane
  3. Excess water on Church Lane above Packhorse Bridge.
  4. To resolve that the Chairman signs the parish agreement (LCC Highways verge cutting)

 

9     Notifications

  1. None to date.

 

10   Date and time of Next Meeting - Wednesday 3rd March 2021.

 

25th November 2020

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday, 2nd December 2020 at 7.00pm

This will be a virtual online meeting using the Zoom platform Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

Members of the public are welcome to attend via Zoom. Please contact the Clerk beforehand to let her know.

Join Zoom Meeting

https://us02web.zoom.us/j/86232834860?pwd=aG14WFB0c1ZxOHRTbzgxVUdHWkVWUT09

 

Meeting ID: 862 3283 4860

Passcode: 228285

If you are dialling in with a phone then dial 01 203 481 5240 or 01 131 460 1196

Meeting ID: 862 3283 4860

Passcode: 228285



There will be 5 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the 5 minute Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

AGENDA

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

To approve as correct records the notes of the meetings and authorise the Chairman to sign the official minutes from the Meeting of the Parish Council on 4th November 2020.

 

4     Council Matters, Actions and Communications

  1. Closed Session Item - To resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the business to be discussed in relation to the following matters: Co-option of Utterby Parish Councillors
  2. Chairman’s Remarks.
  3. Clerk’s Report.
  4. Communications received.

 

5     Finance and Budgets

  1. Payments - to receive and resolve to accept payments.
  2. Consideration as to payments required in January 2021 and to Resolve that these be authorised by email.
  3. Bank mandate progress.
  4. To Resolve to move various budgets from Specific Reserves to the main budget headings .
  5. Council to Resolve that the Parish Clerk completes the Precept application to ELDC with the Chairman when documents are made available.
  6. Council to consider revised budget allocations for 2021-22.
  7. Closed Session Item - To resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the business to be discussed in relation to the following matters: To consider and Resolve on revised quotations Notice board, Millennium Oak Bench and Kissing Gate on Church Lane.

 

6     Planning Matters

  1. Updates on any previous planning applications or enforcement issues.
  2. Any urgent planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Utterby Tidy Up Campaign.
  3. Verges and Village Green.
  4. Village Trees.
  5. Utterby Voice, January 2021.
  6. Bus shelters.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Updates on previous issues.
  2. To Resolve to renew the Parish Agreement (verges grass cutting) with Lincolnshire County Council.

 

9     Notifications

  1. None to date.

 

10   Date and time of Next Meeting - Wednesday 3rd February 2021 – time and type of meeting to be advised nearer to the time.

28th October 2020

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday, 4th November 2020 at 6.00pm

This will be a virtual online meeting using the Zoom platform Councillors are hereby summoned to attend.

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

Members of the public are welcome to attend via Zoom. Please contact the Clerk beforehand to let her know.

Join Zoom Meeting

https://us02web.zoom.us/j/89104363463?pwd=OFhjOUs4QnVsWlBxUGRPQzhOTDVQZz09

 

Meeting ID: 891 0436 3463 – Passcode: 115831

 

If you are dialling in with a phone then dial 01 203 481 5240 or 01 131 460 1196

Meeting ID: 891 0436 3463

Passcode: 115831

There will be 5 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the 5 minute Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

AGENDA

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

To approve as correct records the notes of the meetings and authorise the Chairman to sign the official minutes from the Meeting of the Parish Council on 7th October 2020.

 

4     Council Matters, Actions and Communications

  1. Election of Vice Chair of Utterby Parish Council
  2. Chairman’s Remarks.
  3. Clerk’s Report.
  4. Communications received.
  5. Council vacancies – progress report.
  6. Parish Council storage of files.

 

5     Finance and Budgets

  1. Payments - to receive and resolve to accept payments.
  2. To Resolve on two new signatories for the bank account following resignation of two Councillors.
  3. Quarterly Monitoring Check – To note the check carried out October 2020.
  4. Council to discuss and Resolve on precept for 2021-22
  5. Closed Session Item - To resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the business to be discussed in relation to the following matters:
     
  1. To consider and Resolve on quotations sought for Tree Work
  2. To consider and Resolve on quotations sought for Notice board, Millennium Oak Bench and Kissing Gate on Church Lane.

 

  1. To consider and Resolve on prices to buy new trees.
  2. To consider and Resolve on prices to buy seating for Village Green.
  3. Insurance – To Resolve to get quotations for 3 year term for May 2021 onwards.
  4. Discussion ref quotations required for grass cutting, hedge cutting, general tree work, bus shelters, odd jobs 2021-22

 

6     Planning Matters

  1. Updates on any previous planning applications.
  2. Any urgent planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Utterby Tidy Up Campaign
  3. Verges and Village Green
  4. Village Trees
  5. Utterby Voice, January 2021
  6. Bus shelters.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Updates on previous issues.
  2. Speed signs into village.
  3. Benson Court.

 

9     Notifications

  1. None to date.

 

10   Date and time of Next Meeting - Wednesday 2nd December 2020 – time and type of meeting to be advised nearer to the time.

 

Supporting documents at https://utterby.parish.lincolnshire.gov.uk/downloads/file/285/quarterly-monitoring-october-2020

 

30th September 2020

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday, 7th October 2020 at 6.00pm

This will be a virtual online meeting using the Zoom platform Councillors are hereby summoned to attend.

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

Members of the public are welcome to attend via Zoom. Please contact the Clerk beforehand to let her know.

Join Zoom Meeting

https://us02web.zoom.us/j/88670066505?pwd=ZE9jYzRBZ1FjWDZsaHhjNHZ4SC9JZz09

 

If you are dialling in with a phone then dial 01 203 481 5240 or 01 131 460 1196
 

Meeting ID: 886 7006 6505

Passcode: 954957


There will be 5 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the 5 minute Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

         AGENDA

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

To approve as correct records the notes of the meetings and authorise the Chairman to sign the official minutes from the Meeting of the Parish Council on 2nd September 2020.

 

4     Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. LALC Annual Report.
  4. Communications received.

 

5     Finance and Budgets

  1. Payments - to receive and resolve to accept payments.
  2. Finance Report.
  3. Consideration of budget and precept implications for 2021-22.

 

6     Planning Matters

  1. Updates on any previous planning applications.
  2. Any urgent planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Utterby Tidy Up Campaign.
  3. Verges.
  4. Village Green.
  5. Village Trees.
  6. Kissing Gates.
  7. Millennium Seat.
  8. Utterby Voice, December.
  9. Bus shelters.
  10. Notice board.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Updates on previous issues.
  2. Packhorse Bridge.
  3. Speed signs into village.
  4. Benson Court.

 

9     Notifications

  1. None to date.

 

10   Date and time of Next Meeting - Wednesday 4th November 2020 – time and type of meeting to be advised nearer to the time.

25th August 2020

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday, 2nd September 2020 at 6.00pm

This will be a virtual online meeting using the Zoom platform Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

Members of the public are welcome to attend via Zoom. Please contact the Clerk beforehand to let her know.

Join Zoom Meeting

https://us02web.zoom.us/j/85664421662?pwd=L2g3UXIrd3VxR3BwNS81Q0NwaWZEdz09

 

If you are dialling in with a phone then dial 01 203 481 5240 or 01 131 460 1196
 

Meeting ID: 856 6442 1662

Passcode: 210902

There will be 5 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the 5 minute Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

AGENDA

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

To approve as correct records the notes of the meetings and authorise the Chairman to sign the official minutes from the Meeting of the Parish Council on 1st July 2020.

 

4     Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Election of Vice Chair of Utterby Parish Council
  4. Consultations to consider: Lincs Wolds https://snaps.lincolnshire.gov.uk/snapwebhost/s.asp?k=159730881282
  5. Communications received: St Andrew’s Church, powerforthepeople.org, ref overgrown pasture
  6. L01-20 | THE LOCAL AUTHORITIES AND POLICE AND CRIME PANELS (CORONAVIRUS) update.

 

5     Finance and Budgets

  1. Payments - to receive and resolve to accept payments.
  2. Consideration of budget and precept implications for 2021-22.

 

6     Planning Matters

  1. Updates on any previous planning applications.
  2. Correspondence to ELDC Planning Dept.
  3. Planning Permission to consider N/192/01309/20 - UTTERBY METHODIST CHURCH, CHAPEL LANE.
  4. Any urgent planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Utterby Tidy Up Campaign – planters, daffodils.
  3. Updates ref cutting of Verges and Village Green.
  4. Village Green - Trees and seating.
  5. Village Trees.
  6. Utterby Voice, December.
  7. Bus shelters.
  8. New website – to resolve to authorise that the new website be made public.#

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Grange Lane flooding.
  2. Bin on Public Footpath.
  3. Benson Court.

 

9     Notifications

  1. None to date.

 

10   Date and time of Next Meeting - Wednesday 7th October 2020 – time and type of meeting to be advised nearer to the time.

 
1st July 2020 Agenda

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

To approve as correct records the notes of the meetings and authorise the Chairman to sign the official minutes from the Meeting of the Parish Council on 3rd June 2020.

 

4     Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report .
  3. Consultations to consider: None to date.
  4. Communications received: East Lincolnshire Railway

 

5     Finance and Budgets

  1. Payments - to receive and resolve to accept payments.

 

6     Planning Matters

  1. Updates on any previous planning applications
  2. Any urgent planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Utterby Tidy Up Campaign.
  3. Updates ref cutting of Verges and Village Green.
  4. Village Green seating.
  5. Bus shelters.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Grange Lane flooding.
  2. Any urgent issues.

 

9     Notifications

  1. None to date.

 

10   Date and time of Next Meeting - Wednesday 1st September 2020 – time and type of meeting to be advised nearer to the time.

3rd June 2020 Agenda

 

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

To approve as correct records the notes of the meetings and authorise the Chairman to sign the official minutes from the Annual Meeting of the Parish Council on 6th May 2020.

 

4     Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report .
  3. Consultations to consider: None to date.
  4. Communications received: Marie Curie and any other urgent communication.

 

5     Finance and Budgets

  1. Payments - to receive and resolve to accept payments.

 

6     Planning Matters

  1. N/192/00716/20 TEMPLETON, MAIN ROAD, UTTERBY, LOUTH, LN11 0TP
  2. Any urgent planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Utterby Tidy Up Campaign.
  3. Updates ref cutting of Verges and Village Green.
  4. Village Green possible seating.
  5. Bus shelters.
  6. Utterby Voice.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Any urgent issues.

 

9     Notifications

  1. None to date.

 

10   Date and time of Next Meeting - Wednesday 1st July at 6pm using the Zoom Platform.

 

6th May 2020 - Agenda

 

As this is the Annual Meeting of the Parish Council, the PUBLIC FORUM will take place after the election of the Chairman and Vice Chairman. There will be 5 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the 5 minute Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

1     Elections

  1. Election of Chairman
    i. Chairman to sign the Declaration of Acceptance of Office.
  2. Election of Vice-Chairman – and signing of Declaration of Acceptance of Office.

i. Vice Chairman to sign the Declaration of Acceptance of Office.

 

2     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

3     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

4     Minutes:

To approve as correct records the notes of the meetings and authorise the Chairman to sign the official minutes from 4th March 2020.

 

5     Council Matters, Actions and Communications

  1. To resolve to confirm to accept the list of emergency resolutions signed by Councillors on the initial outbreak of Coronavirus 18th March 2020.
  2. To confirm the revised list of remote meeting dates for 20/21
  3. To accept the Asset Register as of end March 2020.
  4. To resolve to elect members of the Personnel Committee.
  5. Chairman’s Remarks.
  6. Clerk’s Report .
  7. To agree on any actions needed with regards to the Coronavirus Crisis in Utterby.
  8. To bring Councillors attention to sign a new DPI form for 2020/21.
  9. Annual Review Standing Orders.
  10. Annual Review of Financial Regulations.
  11. Annual Review of Code of Conduct.
  12. Annual Review of Risk Management Document.
  13. Annual Review of Council information document.
  14. Annual Review of Model Publication Scheme – FOI.
  15. Annual review of policies:
    1. Risk Management Strategy.
    2. Safeguarding Vulnerable Persons Policy.
    3. Equal Opportunities Policy.
    4. Environmental Policy.
    5. Complaints Procedure.
    6. Health & Safety Policy.
    7. Grants Policy now to be removed as grants no longer being given.
  16. Consultations to consider: None to date.
  17. Communications received: None to date.

 

6     Finance and Budgets

  1. 2019/20 Finance Report.
  2. 2020/21 Budget - Updated budget sheet
  3. To consider buying Zoom on the discounted rate obtained by NALC.
  4. Payments - to receive and resolve to accept payments including insurance premium due
  5. To complete and resolve to accept the Annual Governance and Accountability Return including the Auditor’s report.
  6. Confirmation of delay in the changing of bank account providers.

 

7     Planning Matters

  1. TPO Application - 0029/20/TPA Georgian House.
  2. Update on situation - ELDC Planning Enforcement
  3. Any urgent planning issues.

 

8     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Utterby Tidy Up Campaign.
  3. Updates ref cutting of Verges and Village Green.
  4. Bus shelters.
  5. Utterby Voice.

 

9     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Any urgent issues.

 

10   Notifications

  1. None to date.

 

11 Date and time of Next Meeting - Wednesday June 3rd at 6pm using the Zoom Platform.