Minutes of the Utterby Parish Council Meeting held at Utterby Village Hall on Tuesday 8th September 2026 at 7.00PM

Present: Cllrs:  Traves (Chairman) Bryan, Buckley and Clifford.

In attendance: The Parish Clerk, ELDC Cllr Mossop and three members of the public.

01:09/26         Declarations of Interest

a. To record declarations of interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared.

None

b. To note dispensations given to any member of the council in respect of the agenda items listed below.

None

02:09/26         Apologies for Absence

To receive any apologies from Members not able to attend the meeting.

Apologies had been received from Cllrs Lashbrooke-Small and Newton.  LCC Cllr Hastings had sent apologies for absence.

03:09/26         Open Forum

STANDING ORDER NO. 3

a. Members of the public may make representations, answer questions, and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda.

A member of the public spoke to the Parish Council regarding a tree in the village. The tree had now been trimmed. The member of the public reported dog fouling on footpaths, public rights of way, the village green and other areas.

b. To receive reports from County and District Councillors.

Cllr Mossop reported on information gathered by neighbouring councils on drainage. He advised that the Local Government Reorganisation has been paused.  Cllr Mossop reported on some digital inclusion workshops that Quickline has offered to deliver within the village.

04:09/26  Minutes of the Previous Meeting(s)

To approve the minutes of the previous meeting(s) – Tuesday 14th July 2026.

RESOLVED:  That the minutes of the meeting of Tuesday 14th July 2026 be approved as a true record.

05:09/26         Finance & Governance

a. To approve payment of accounts.

RESOLVED:      That the following payments be approved: -

T Kuzemczak                Wages Month 4                      £XXX

T Kuzemczak                Wages Month 5                      £XXX

T Kuzemczak                WFH Allowance Month 4        £26.00

T Kuzemczak                WFH Allowance Month 5        £26.00

T Kuzemczak                Mileage Jul 26                         £5.50

HMRC                          Tax NI                                      £159.40

o2                                Monthly Phone Bill                 £15.00

o2                                Monthly Phone Bill                 £15.00

Unity Trust Bank         Bank Charge Aug 26                £7.00

Unity Trust Bank         Bank Charge Sep 26                £7.00

DW Gibbs                    Bus Shelter Cleaning Aug 26   £30.00

DW Gibbs                    Bus Shelter Cleaning Sept 26  £30.00

David Buckley              Village Green Hedge x 2 Cuts  £180.00

b. To receive a budget and bank reconciliation report as at 31 August 2026.

RESOLVED:      That the report be noted.

c. To ratify decision taken by the Clerk under the Council’s Scheme of Delegation to apply for £200 from ELDC to organise Tour of Britain related events.

RESOLVED:      That the grant application for £200 from ELDC be ratified.

d. To agree distribution of the £200 grant funding.

RESOLVED:      That £200 be distributed to St Andrews District Church Council to cover the costs of decorations and the craft event.  The payment will be made along with the payments approved under 05:09/26a)

06:09/26         Planning

a. To note the following planning decisions received from ELDC: -

None received

b. To consider any comment on the following planning application(s): -

i. Application reference 03467/25/OUT has been received and is now being considered.

Outline erection of 2no. dwellings.

Land Rear of Queens Close Grange Lane Utterby, Lincolnshire

RESOLVED:      That Utterby Parish Council notes the amended plan.  The Parish Council recommends refusal of this application, as the additional information submitted does not alter the Council’s previously stated position. Significant concerns remain regarding surface water drainage and foul water drainage, with potential impacts on neighbouring properties and the village of Fotherby. The Parish Council wishes to emphasise that the recent drainage works undertaken by Lincolnshire County Council were routine maintenance only, and did not increase drainage capacity in the area. Furthermore, the Council notes the presence of overhead cables at the proposed site, which may affect the feasibility and safety of the development

ii. Application reference 01247/26/RVC has been received and is now being considered. Your observations are requested no later than 4th September 2026.

Section 73 application to remove condition no. 2 (agricultural occupancy), previously approved under planning permission ref. no. N/192/00289/90 for the erection of a bungalow and double garage and the construction of vehicular access.

Ings Lodge Ings Lane Fotherby, Lincolnshire LN11 0TX     

RESOLVED:      That Utterby Parish Council supports approval of this application.

07:09/26  Highways & Drainage

To receive an update on the 40mph signs.

LCC had advised that it was unable to provide a date, as there is no set timescale for a Traffic Regulation Order (TRO). LCC further advised that works will be carried out subject to this process being compete and contractor availability.

RESOLVED:     That the Clerk shall write back to LCC Highways to query TRO timescales.

08:09/26        Dog Fouling Signs

To agree any actions in relation to dog fouling signs to be displayed in the village.

ELDC had provided an electronic version of signage around dog fouling.  A quotation had been obtained for printing of 5x A4 signs - £53.10 inclusive of VAT.

RESOLVED:     That 6 signs be ordered from Hi-Lite Signs at an approximate cost of £61.00

09:09/26        Village Walkabout

To receive a report from the first village walkabout and agree any actions.

The first village walkabout took place on Sunday 6th September.  The focus was on Main Road, looking for any issues and ideas for improvement.  11 areas of the village were identified that would benefit from improvement e.g. cracked footpaths, grass verges encroaching onto footpaths, bus shelter access, hedge encroachment onto footpaths, potholes, gravel and debris accumulating at the roadsides.  A small amount of litter was identified and a small amount of fly-tipping.  All matters will be reported via Fix My Street.

The next walkabout is 1st Sunday in October at 9AM – meet at the Village Hall.

RESOLVED:      That the success of the first walkabout be noted.

10:09/26         Future Dates

a. Next Parish Council Meeting – Tuesday 13th October 2026 at 7PM – Utterby Village Hall.

The date was noted.

b. Matters for discussion and inclusion on the next meeting agenda.

• Bus shelter access
• Arrangements for planters
• Grants for the Village Plan

A Resolution to exclude the Press and Public was moved without notice on the grounds that the matter to be discussed may contain private and confidential information.

A brief discussion took place regarding a piece of land in the village and the matter may be added to the next meeting agenda.

The meeting closed at 8.34PM