July 2022 Minutes
PUBLIC FORUM
• A minute’s silence was held in memory of the two residents who recently died in a house fire on the main road.
• A resident expressed their concerns regarding a tree which was on plot 2 of the Grange Lane/Chapel Lane development (Jacobs Close), and wanted to ensure it was protected and would not be cut down. The Clerk advised she would send the resident the link to the e-mapping service of ELDC TPOs so that he could check.
• A resident reported that there had been some fly tipping down the end of Church Lane near to the bog poo bin. The Chairman reported that further to their complaint about litter last month he had visited that area, and didn’t find too much litter, mainly fast food packaging, but that we had produced a number of posters asking people to put litter in bins or take home and that these would be put up around the village. The Clerk would add fly tipping to Fix My Street.
• Two residents were not happy with the outcome of the recent enforcement complaint regarding Plot 2 Jacobs Close development, as the case had been closed. Cllr Mossop reported he had written to the Planning Portfolio holder and that he would also look into the case. Cllr AW expressed disappointment that costs of intervening into cases of enforcement were prohibitive and therefore it meant that applicants could change their plans without any comeback. Cllr Mossop did stress that all building work had to be signed off otherwise the house in the future could not be sold.
Record of Members Present:
Present - Cllr Alan Woodward (AW) (Chair), Cllr Terry Buckley (TB), Cllr John Mackin (JM), Cllr Jackie Woodward (JW) and Cllr Matthew Wright (MW).
NB: Cllr TB arrived at 7:05pm
Not Present - Cllr Nicola Mackin (NM) and Cllr Nicola Gallant (NG)
In Attendance - Clerk Maria Vincent and four members of the public, Cllr Hall (LCC) and Cllr Mossop (ELDC).
22. Apologies Received
Cllrs: NG and NM.
23. To receive any Declarations of Interest under the Localism Act 2011
None.
24. Minutes
It was RESOLVED to approve the minutes of Parish Council Meeting 1st June 2022 as correct and the Chairman signed them.
25. Council Matters, Actions and Communications
a) Chairman’s Remarks. The Chairman reported that the Platinum Jubilee brass plaque was now in place in front of one of the new silver birch trees.
b) Clerk’s Report. None.
c) Consultations – The information sent regarding the Lincolnshire Minerals and Waste Local Plan: Issues and Options and Call for Sites was noted.
d) Communications were noted from LIVES (a promotional event at the Epic Centre) and from the Anne Robson Trust and it was RESOLVED that a poster/advert be included regarding ‘carers’ help in the January 2023 edition of the Utterby Voice.
e) It was RESOLVED that a slip of paper would be added to each Utterby Voice before posting to residents expressing the Parish Council’s sadness at the death of the two residents in the recent house fire.
26 Finance and Budgets
a) It was noted that an email had been received from the external auditors PKF Littlejohn LLP that they had received and logged the notification of exempt status for the year ended 31 March 2022.
b) It was RESOLVED to approve the following payments: Clerk - Utterby Voice- Trade Print £113.54 and Salary & expenses June 2022 £213.48; HM Revenue and Customs Only120PX00376161 -NI June 2022 £2.60; Glendale Countryside Ltd -Grass Cutting 13th May 2022 £130.46; Brookdale Tree Surgery Ltd - treework £480.00; DW Gibbs July cleaning of bus shelter £20.00; Dave Skells Traffic Management Ltd - Bus shelter refurb £583.20; Glendale Countryside Ltd - Grass Cutting 3 and 17 June 22 £260.93 TOTAL £1,804.21. Cllr JW asked that the Council look into the payment to Brookdale Tree Surgery Ltd as she said it appeared little work had been done for the cost, but it was agreed that it was difficult to quantify the work undertaken for the cost, but that tree work had been carried out and so the invoice should be paid on this occasion.
c) It was RESOLVED that all current signatories on the bank mandate were to be set up as secondary users and have online access to approve payments only, and that the Clerk obtains account details from contractors to pay invoices by electronic transfer from August 2022 or as soon as the secondary users are established.
d) It was RESOLVED that a payment schedule be sent by email to all Councillors at the beginning of August for August 2022 payments so that these can be approved by all Councillors (at least 3 if Councillors away on holiday) and paid electronically, then payments ratified at the September meeting 2022.
27 Planning
a) Urgent Planning Applications - The Clerk had seen application N/192/01250/22 | Planning Permission - Erection of a detached garage. | ESTEVAN, CHAPEL LANE, UTTERBY, LOUTH, LN11 0TR on the planning list email but had received no consultation info, and therefore as the Parish Council did not have a meeting in August, they considered the information and RESOLVED to support the application when consulted on it.
b) Planning Updates – It was noted that Planning Enforcement had closed the investigation as to the complaint regarding plot 2 land at Chapel Lane/ Grange Lane (Jacobs Close) and that the Council were very disappointed that plans could be changed significantly after they had been approved with no consequence. The full reply regarding the case from the Planning Officer was read out. Cllr Mossop (ELDC) had contacted the Portfolio holder at ELDC with our concerns and he had replied giving some hope that he may be able to follow up on this.
28 Parish Council Amenities (bus shelters, village green, etc)
a) Welcome Pack. None given out.
b) Verges and Village Green – it was RESOLVED to contact the mole man and ask him to set more traps on Village Green and at Grimsby end of village on the verges as the mole hills had started to appear again.
c) Bus Shelters – The Clerk reported that work had been undertaken on the south end bus shelter of A16. The Clerk to ask for a quote on replacing the perspex (and re staining) on the bus shelter opposite Benson Court. The Clerk reported that the telephone box that we care for on behalf of BT was starting to look tatty inside and out and asked if DW Gibbs could be asked to brush out each month as there were a lot of dead insects on the floor. It was RESOLVED that the Clerk ask DW Gibbs to add the telephone box to his list of venues to clean and also that the Clerk contact BT to ask for paint supplies, and further request a quote for painting the telephone box again from contractors.
d) Utterby Voice – This was given out to councillors to deliver around the village.
29 ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)
a) Benson Court - It was noted that Cllr Edward Mossop was still liaising with Platform Housing with regards to Benson Court. A resident reported the gutters had finally been cleaned after years of waiting, but also now there were mice in the house. It was also RESOLVED that the Clerk contact the maintenance officer at Platform Housing to request they cut the hedge on the front as brambles were growing out onto the main road path.
b) Any urgent issues - It was noted that the Clerk had reported that two bins in the village were overfull of rubbish and had reported on Fix My Street.
30 Notifications
a) Nothing to report.
31 Date and time of Next Meeting
a) Parish Council Meeting on Wednesday September 7th at 7pm at the Village Hall.
The meeting finished at 8:07pm.
Signed ___________________ Date________________________