Meetings 2022-23

Agendas for meetings 2022-23

24th March 2023

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 5th April 2023 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                                   

There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

AGENDA
 

     1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

     2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

     3     Minutes:

a)    To approve as correct records the notes of the Parish Council meeting from 1st March 2023 and authorise the Chairman to sign the official minutes.

 

     4      Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Consultations to consider:
  4. Communications received: Proposal for Fulstow Community Primary (Final Decision).
  5. Council Elections – any updates.

 

     5   Finance and Budgets

  1. Payments - to receive and resolve to accept payments for 2022/23 budget and 2023/24 budget.
  2. To consider the close of the 2022/23 budget and those balances to carry forward. To resolve to approve the 2023/24 budget with 2022/23 balance carried forward.
  3. To review the Assets Register and insurance cover for assets. To review the community assets questionnaire document sent by current insurers.
  4. To Resolve that, as the May meeting is two weeks later than usual (due to elections) that the quote for the insurance by Gallagher (final year of 3-year term) be circulated by email with a recommendation, and that the decision be ratified at the May meeting.

 

6     Planning Matters

  1. Any urgent planning applications to consider.
  2. Updates from any other planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Verges, Trees and Village Green
  3. Bus shelters

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Any urgent issues or updates.

 

9   Notifications

  1. Any notifications to date.

 

10 Date and time of Next Meeting

To note that the next parish council meeting is the Annual Parish Council meeting on Wednesday May 17th (the THIRD Wednesday) 2023 at 7pm in the Village Hall, Utterby.

 

22nd February 2023

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 1st March 2023 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                                   

There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

AGENDA
 

     1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

     2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

     3     Minutes:

a)    To approve as correct records the notes of the Parish Council meeting from 1st February 2023 and authorise the Chairman to sign the official minutes.

 

     4      Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. To discuss the community project ideas for the village green and to resolve on any decisions.
  4. Consultations to consider:
  5. Communications received : 2023-02 Wolds NPT Briefing; ELDC ref election process info.
  6. To resolve on any promotion for the Parish Council elections for candidates and the electorate. To note that ID is now required to vote.
  7. To discuss any arrangements for the Annual Village Meeting on 5th April 2023.
  8. To discuss and note any arrangements / events in the village for King Charles III Coronation.
  9. Annual policy and document reviews. To review/ note or to Resolve upon changes to:
    1. Council information document.
    2. Freedom of Information Model Publication Scheme
    3. Risk Management Strategy.
    4. Risk Management Document.
    5. Safeguarding Vulnerable Persons Policy.
    6. Equal Opportunities Policy.
    7. Environmental Policy.
    8. Health & Safety Policy.
    9. Grievance and Discipline Procedure policy.
  10. To review and approve the following new privacy notice and policy for 2023-24:
    1. Utterby Parish Council Data Privacy Notice
    2. Utterby Parish Council GDPR Policy

 

     5   Finance and Budgets

  1. Payments - to receive and resolve to accept payments.
  2. To resolve on the quotations received for the siting of the new parish notice board.
  3. To resolve on the quotations received for the domain name and new council emails.
  4. Grass cutting contracts - To ratify the decision made (via email) that the grass cutting contractor for Village Green and verges is confirmed as contractor B (Glendale Countryside Ltd) but with the lower quotation of £1,526.72 plus VAT. This is following confirmation from LCC regarding the area we should contract out for (which is much less than the area they contribute towards).
  5. Audit – to note that the books have been returned from the internal auditor. To Resolve to accept the Internal’s Auditor’s report to the council. Further, to Resolve to send a letter of thanks to Mr S Fletcher for undertaking the audit.
  6. To note that an application for VAT refund has been made.
  7. Draft budget allocations 2023-24 – Councillors to resolve to approve the final draft budget.
  8. Quarterly Monitoring - To resolve to approve the quarterly monitoring sheets checked by Cllrs: NG and JW 1st February 2023.
  9. To resolve on the following outstanding time that will be due to the Clerk at year end of 7-10 hours.

 

6     Planning Matters

  1. Any urgent planning applications to consider.
  2. Updates regarding N1920223022 Orchards hay store.
  3. Updates regarding N/192/00289/17 land off Chapel Lane /Grange Lane.
  4. Updates from any other planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Verges, Trees and Village Green – moles.
  3. Bus shelters – update regarding costs.
  4. Utterby Voice – Coronation and other content to be included for July.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. To resolve to decide on feasible positions for any new bins in the village so that the parish council can make an application to ELDC.
  2. To note Lincolnshire County Council’s contribution towards grass cutting of the verges 23-24.
  3. Any urgent issues or updates.

 

9   Notifications

  1. Any notifications to date.

 

10 Date and time of Next Meeting

To note that the Annual Village Meeting will be held on Wednesday April 5th 2023 at 6pm in the Village Hall, Utterby.

 

To note that the next parish council meeting is on Wednesday April 5th 2023 at 7pm in the Village Hall, Utterby.

24th January 2023

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 1st February 2023 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

 

There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.
 

 

AGENDA
 

     1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

     2                 To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

     3     Minutes:

a)    To approve as correct records the notes of the Parish Council meeting from 7th December 2022 and authorise the Chairman to sign the official minutes.

 

     4                 Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. To resolve to send out a flyer to all households 1st week of March to promote the annual village meeting.
  4. To discuss any further ideas of community projects to consider for the village of Utterby for 2023/24 and to receive any costings obtained to date. To also discuss and resolve on the way forward for the parish noticeboard.
  5. Consultations to consider: Fulstow Community Primary (sent by email – expired). LCC precept – sent by email. To Resolve on the result the Clerk submitted.
  6. Communications received : London Hearts, ELDC notification of address, Louth Rural Police News, LALC membership, Lives funding request, letter to all Councillors from NALC
  7. Appraisal – to resolve to undertake an appraisal for the Clerk.
  8. To resolve on the meeting dates for 2023/24.
  9. To resolve to update emergency contact detail list for inclusion on the website and noticeboard.
  10. To note that Council elections will be held on May 4th 2023, and to be aware of ‘purdah’ good code of practice leading up to the elections.

 

 

     5   Finance and Budgets

  1. Audit – to Resolve to request that Mr S Fletcher, Mablethorpe Town Clerk be asked to undertake the audit for Utterby in 2023.
  2. Draft budget allocations 2023-24 – Councillors to discuss and consider the draft budget allocation sheet.
  3. Financial Regulations – To resolve to update the public procurement information in the Financial Regulations.
  4. To note the information has been received with regards to grants/funding for:
    1. Defib units
    2. Play parks
  5. Quarterly Monitoring - To resolve that a second an additional councillor to Cllr Gallant check the quarterly monitoring.
  6. Closed Session Item - To Resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the business to be discussed in relation to the following matters:
    1. To consider and Resolve on quotations:
    2. The verge and village green grass cutting
    3. The village green hedge cutting
    4. The Kissing Gate weed trimming
    5. Domain name registration and emails

2)To resolve to update the allocation of holiday hours paid to the Clerk.

  1. Payments - to receive and resolve to accept payments.

 

6     Planning Matters

  1. Any urgent planning applications to consider.
  2. To resolve on submission by Clerk on N/192/02230/22 Planning Permission - Erection of a hay store. THE ORCHARDS, MAIN ROAD, UTTERBY sent via email to Councillors.
  3. Updates from any planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Verges, Trees and Village Green.
  3. Bus shelters – update regarding costs.
  4. Utterby Voice – Feedback

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Any urgent issues or updates.

 

9   Notifications

  1. Any notifications to date.

 

10 Date and time of Next Meeting

To note that the next meeting is on Wednesday March 1st 2023 at 7pm in the Village Hall, Utterby.

 

 

29th November 2022

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 7th December 2022 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

 

There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.
 

 

AGENDA
 

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

a)    To approve as correct records the notes of the Parish Council meeting from 2nd November 2022 and authorise the Chairman to sign the official minutes.

 

4     Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Council to consider registering a .gov.uk domain name with 8 email addresses from this.
  4. To discuss any further ideas of community projects to consider for the village of Utterby for 2023/24 and to receive any costings obtained to date.
  5. Consultations to consider: Viking CCS Pipeline
  6. Communications received :

 

5   Finance and Budgets

  1. Council to resolve register again with the Information Commissioner (ICO Data Protection) for year 2023/24.
  2. Council to Resolve that the Parish Clerk completes the Precept application for 2023/24 with the Chairman when documents are made available by ELDC and returns them before the closing date as required.
  3. To Resolve to renew the Parish Agreement (verges grass cutting) with Lincolnshire County Council as a rolling agreement from 2023/24 and that the Chairman signs the agreement.
  4. To Resolve to approve the increase of Clerk’s salary of £1 per hour from £11.73 to £12.73 per hour backdated to 1st April 2022 as per NALC Salary Awards and LGA agreement. Backdated costs £112 (April to end October 2022). Monthly salary before tax and NI will now be £203.68 (not including working from home and mileage claimed).
  5. Payments - to receive and resolve to accept payments.

 

6     Planning Matters

  1. Any urgent planning applications to consider.
  2. Updates from any planning issues including development Chapel Lane/Grange Lane.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Verges, Trees and Village Green.
  3. Bus shelters – update regarding costs.
  4. Utterby Voice – January edition.
  5. Christmas lights

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Any urgent issues or updates.
  2. Benson Court.

 

9   Notifications

  1. Any notifications to date.

 

10 Date and time of Next Meeting

To note the next meeting is on Wednesday February 1st 2023 at 7pm in the Village Hall, Utterby.

 

25th October 2022

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 2nd November 2022 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

 

There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.
 

Before the meeting begins there will be a 2-minute silence held in the memory of Queen Elizabeth II.

 

AGENDA
 

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

a)    To approve as correct records the notes of the Parish Council meeting from 5th October 2022 and authorise the Chairman to sign the official minutes.

 

4     Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Ideas from the community for projects to be considered for the village of Utterby for 2023/24 (members of the public allowed to take part in the discussion for this item).
  4. To discuss and Resolve if meetings in the autumn/winter (December 2022 – March 2023) should start at 6pm instead of 7pm.
  5. To Resolve to choose a date for the Utterby Parish Meeting (must take place between 1 March and 1 June, both dates inclusive, and must take place no earlier than 6pm)
  6. Consultations to consider: Anglian Water new reservoir consultation.
  7. Communications received :

 

5   Finance and Budgets

  1. To resolve to change Financial Regs point 10h ‘When it is to enter into a contract of less than £25,000 in value for the supply of goods or materials or for the execution of works or specialist services other than such goods, materials, works or specialist services as are excepted as set out in paragraph (a) the Clerk or RFO shall obtain 3 quotations (priced descriptions of the proposed supply); where the value is below £3,000 and above £250 the Clerk or RFO shall strive to obtain 3 estimates. Otherwise, Regulation 9.3 above shall apply.’ Change to £250 to £500.
  2. To receive and resolve to approve payments for November 2022.
  3. Councillors to consider and to Resolve on any projects for the 2023/24 budget including those discussed in item 4c.
  4. Councils to consider the draft budget and resolve on the precept for 2023/24.
  5. Quarterly Monitoring Report – To receive and approve the quarterly monitoring July –end September 2022 undertaken.
  6. To resolve on obtaining quotations required for grass cutting, hedge cutting, general tree work, bus shelters, bus shelter cleaning and odd jobs 2023-24.

 

6     Planning Matters

  1. Any urgent planning applications to consider.
  2. Updates from any planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Verges, Trees and Village Green.
  3. Bus shelters.
  4. Utterby Voice – January edition.
  5. Christmas lights

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Any urgent issues or updates.
  2. Footpaths.
  3. Drainage on Grange Lane.

 

9   Notifications

  1. Any notifications to date.

 

10 Date and time of Next Meeting

Wednesday December 7th 2022, time to be confirmed in the Village Hall, Utterby.

22nd September 2022

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 5th October 2022 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

 

There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.
 

Before the meeting begins there will be a 2-minute silence held in the memory of Queen Elizabeth II.

 

AGENDA
 

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

a)    To approve as correct records the notes of the Parish Council meeting from 7th September 2022 and authorise the Chairman to sign the official minutes.

 

4     Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Consultations to consider- none to date.
  4. Communications received – Anglian Water new reservoirs
  5. Civility and Respect – Council to consider and resolve on the following: Bullying and Harassment statement - As a first step in the promotion of civility and respect, councils could consider adding a statement to their websites stating that bullying, harassment and intimidation will not be tolerated. This is a suggested wording for those councils wishing to add a bullying and harassment statement to their websites: ‘We treat everyone with courtesy and respect and ask for the same in return. We ask that you treat your councillors and council staff courteously without violence, abuse or harassment. Councillors and council staff have the right to carry out their civic duties and work without fear of being attacked or abused. Any behaviour whether that be verbal, physical or in writing, which causes either councillors or council staff to feel uncomfortable, embarrassed, or threatened, is totally unacceptable. The zero tolerance policy includes abuse, aggression or threats made in person, over the telephone or in written communication, including on social media. The council considers threatening behaviour to be:

Attempted or actual aggressive, or physical actions made towards any councillor or member of staff.

The use of aggressive, or abusive language, (including raising of the voice, swearing, shouting or in writing) which threatens or intimidates councillors or council staff’.

This policy applies throughout all council meetings, but it also applies to any councillor or council staff away from council meetings.

 

5   Finance and Budgets

  1. To receive and resolve to approve payments for October 2022.
  2. Councillors to consider any projects for the 2023/24 budget.

 

6     Planning Matters

  1. Any urgent planning applications to consider.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Verges, Trees and Village Green.
  3. Bus shelters – to Resolve if to have the bus shelter outside Benson Green refurbished.
  4. Utterby Voice

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Benson Court.
  2. Any urgent issues or updates.
  3. A16 RTA – report from LCC Road Safety (Accident Investigation) Manager

 

9   Notifications

  1. Any notifications to date.

 

10 Date and time of Next Meeting

Wednesday November 2nd at 7pm in the Village Hall, Utterby.

 

30th August 2022

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 7th September 2022 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            


There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.
 

AGENDA
 

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

a)    To approve as correct records the notes of the Parish Council meeting from 6th July 2022 and authorise the Chairman to sign the official minutes.

 

4     Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Consultations to consider- none to date.
  4. Communications received – County Views, MacMillan event 30th August, Anglian Water

 

5   Finance and Budgets

  1. Due to HSBC internet banking not able to function in the manner we were told it could, the Council are to discuss and Resolve upon an outcome, suggestions are:
    i Changing to another bank that can operate with the Clerk setting up payments and two councillors authorising them. (see Unity Bank information) Continue using cheques with HSBC until that time and close the internet banking side.

ii Carry on using HSBC cheques and close the internet bank account.

iii Change Standing orders so that the Clerk sets up and authorises all payments online for all creditors following invoices /payments being signed by two signatories and payment resolved at a meeting. Please note that from an audit perspective, this procedure is not advisable.

  1. To Resolve if approved to pay for the Clerk’s membership of SLCC (as per previous years).
  2. To Resolve to ratify those payments made on approval by email in July 2022. (To note increase in costs from David Gibbs, as per email sent to Councillors). DW Gibbs bus  shelters plus phone box £30.00; Glendale Countryside Ltd 5th July verges cut £130.46; HM Revenue and Customs NI July 2022 £2.60.
  3. To receive and resolve to approve payments for September 2022.
  4. To Resolve on the option to opt in by default to be a part of the SAAA sector led auditor appointment regime (Under the Local Audit (Smaller Authorities) Regulations 2015) for the next five years.
  5. To Resolve to approve the Quarterly Monitoring for April –end June 2022.
  6. Councillors to consider any projects for the 2023/24 budget.
  7. To consider costs for the refurbishment of the bus shelter opposite Benson Court.

 

6     Planning Matters

  1. Any urgent planning applications to consider.

Update on previous planning permission and any urgent planning issues. LAND ADJACENT HALCYON, CHAPEL LANE, UTTERBY permission given. LAND WEST OF MONTANA, INGS LANE, FOTHERBY, LOUTH refused permission. ESTEVAN, CHAPEL LANE, UTTERBY, LOUTH, LN11 0TR given permission.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Verges, Trees and Village Green. Mole hills on Village Green.
  3. Bus shelters – to Resolve if to have the bus shelter opposite Benson Green refurbished: a)new Perspex or b) new Perspex and to be re-stained inside and outside.
  4. Utterby Voice – Feedback.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Benson Court.
  2. Any urgent issues or updates.
  3. A16 RTA

 

9   Notifications

  1. Any notifications to date.

 

10 Date and time of Next Meeting

Wednesday October 5th at 7pm in the Village Hall, Utterby.

28th June 2022

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday 6th July 2022 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            


There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

There will be a minute’s silence for the two residents in the village that died last week in the house fire.
 

AGENDA
 

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

a)    To approve as correct records the notes of the Parish Council meeting from 1st June 2022 and authorise the Chairman to sign the official minutes.

 

4     Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Consultations to consider- Lincolnshire Minerals and Waste Local Plan: Issues and Options and Call for Sites
  4. Communications received – Anne Robson Trust; Lives.
  5. House fire Main Road.

 

5   Finance and Budgets

  1. To note that notification had been received from the external auditors PKF Littlejohn LLP that they had received and logged the notification of exempt status for the year ended 31 March 2022.
  2. Payments - to receive and resolve to approve payments.
  3. To resolve that all current signatories on the bank mandate are set up as secondary users and have online access to approve payments only, and that the Clerk obtains account details from contractors to pay invoices by electronic transfer from August 2022 or as soon as the secondary users are established.
  4. To resolve that a payment schedule be sent by email to all Councillors at the beginning of August for August 2022 payments so that these can be approved by all Councillors (at least 3 if Councillors away on holiday) and paid electronically, then payments ratified at the September meeting 2022.

 

6     Planning Matters

  1. Any urgent planning applications to consider.
  2. Update on previous planning permission and any urgent planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Verges, Trees and Village Green. Mole hills on Village Green.
  3. Bus shelters – update on refurbishment
  4. Utterby Voice.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Benson Court.
  2. Any urgent issues or updates.

 

9   Notifications

  1. Any notifications to date.

 

10 Date and time of Next Meeting

Wednesday September 7th at 7pm in the Village Hall, Utterby. NOTE NO August meeting.

24th May 2022

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday, 1st June 2022 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            


There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

AGENDA
 

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

3     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

4     Minutes:

a)    To approve as correct records the notes of the Annual Parish Council meeting and authorise the   Chairman to sign the official minutes from 4th May 2022.

b)     To note the draft minutes from the Annual Parish Meeting 4th May 2022.

 

5     Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Consultations to consider:
  4. Communications received: Email regarding Benson Court.

 

6     Finance and Budgets

  1. Payments - to receive and resolve to approve payments.
  2. To note that the AGAR has been sent by email and received by PKF Littlejohn LLP and that the information is now on the website and information board.
  3. To Resolve on quotations received for the refurbishment of the bus shelter.

 

7     Planning Matters

  1. Any urgent planning applications to consider.
  2. Update on previous planning permission and any urgent planning issues.

 

8     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Verges and Village Green.
  3. Bus shelters.
  4. Utterby Voice.
  5. Queen’s Jubilee commemoration plaque.

 

9     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Benson Court.
  2. A16 speed issues if any update available.
  3. Any urgent issues or updates.

 

10 Notifications

  1. Any notifications to date:

 

11 Date and time of Next Meeting - Wednesday July 6th at 7pm in the Village Hall, Utterby.

 

26th April 2022

NOTICE IS HEREBY GIVEN that the next meeting, the Annual Meeting of Utterby Parish Council, is to be held on:
Wednesday, 4th May 2022 at 7.00pm

To be held at Utterby Village Hall, Main Road, Utterby. Councillors are hereby summoned to attend.

 

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            


As this is the Annual Meeting of the Parish Council, the PUBLIC FORUM will take place after the election of the Chairman and Vice Chairman. There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

AGENDA

1     Elections

  1. Election of Chairman
    i. Chairman to sign the Declaration of Acceptance of Office.
  2. Election of Vice-Chairman – and signing of Declaration of Acceptance of Office.

             i. Vice Chairman to sign the Declaration of Acceptance of Office.

 

2     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

3     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

4     Minutes:

To approve as correct records the notes of the meetings and authorise the Chairman to sign the official minutes from 6th April 2022.

 

5     Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. To review and accept the Asset Register as of end March 2021.
  4. Annual review Standing Orders.
  5. To note: Financial Regulations were reviewed in March 22.
  6. Annual review of Code of Conduct.
  7. Annual review of Complaints Procedure.
  8. Consultations to consider:
  9. Communications received: LRSP (see item 9a)
  10. Queen’s Jubilee commemoration, to discuss and resolve on a suitable project.

 

6     Finance and Budgets

  1. 2021/22 Finance update – including note the quarterly monitoring from Dec-end March 22.
  2. 2022/23 Budget –to approve 2022/23 budget and financial information.
  3. To approve payment for the second year of the Parish Council’s Insurance policy (3 year term) of £460.95  due 01/06/2022 from AJG Community Schemes Gallagher insurance (was previously under Came and Company who have now been taken over by Gallagher) with Hiscox Insurance Company Limited). In 2021 we paid £444.46.
  4. Payments - to receive and resolve to approve payments including insurance premium due.
  5. To resolve to accept the Internal Auditor’s report.
  6. To complete and resolve to approve the Annual Governance and Accountability Return and give   ``       permission to the Clerk to send it to the auditors, PKF Littlejohn LLP.
    1. Certificate of Exemption
    2. Annual Governance Statement
    3. Accounting Statements
  7. To resolve to approve the bank reconciliation and explanation of variances.
  8. To resolve to approve the Notice of Public Rights and Publication of Annual Governance and           Accountability Return.
  9. To note the contact information to be sent to PKF Littlejohn LLP.

 

7     Planning Matters

  1. Any urgent planning applications to consider.
  2. Update on previous planning permission and any urgent planning issues.

 

8     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Utterby Tidy Up Campaign 2022.
  3. Verges and Village Green.
  4. Bus shelters.
  5. Utterby Voice.

 

9     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Updates on information received relating to safety of and speed along A16 through Utterby.
  2. Any urgent issues or updates.

 

10 Notifications

  1. None to date.

 

11 Date and time of Next Meeting - Wednesday June 1st at 7pm in the Village Hall, Utterby.