Meetings 2021-22

Agendas for meetings 2021-22

29th March 2022

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday, 6th April 2022 at 7.00pm

in Utterby Village Hall. 

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

 

There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

AGENDA

 

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda
In accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

To approve as a correct record the notes of the meeting and to authorise the Chairman to sign the official minutes from the Meeting of the Parish Council on 2nd March 2022.

 

4     Council Matters, Actions and Communications

  1. Chairman’s Report.
  2. Clerk’s Report.
  3. Annual Parish Meeting – to Resolve to send out invite to residents.
  4. Consultations to consider:
  5. Communications received: North Thoresby & Utterby Primary Academies; Green Canopy related correspondence; emails relating to speed signs.
  6. Appoint Councillor to carry out Quarterly Monitoring for next 12 months.
  7. Annual policy and document reviews. To review and note or to Resolve upon changes to the following:
    1. Council information document.
    2. Freedom of Information Model Publication Scheme
    3. Risk Management Strategy.
    4. Risk Management Document.
    5. Safeguarding Vulnerable Persons Policy.
    6. Equal Opportunities Policy.
    7. Environmental Policy.
    8. Health & Safety Policy.
    9. Grievance and Discipline Procedure policy.

 

  1. Finance and Budgets
  1. Council to note that the Internal Auditor has undertaken the 2021-22 audit (to be presented at the May meeting).
  2. To update the Council on and Resolve to approve the following:

i To pay the outstanding time owned to the Clerk at year end of 4 hours.

ii Clerk’s salary – to implement and backdate the National Pay Salary Award from
April 1 2021 to March 31 2022.

  1. Payments - to receive and resolve to accept payments.
  2. Council to note the bank reconciliation as of 18th March 2022.

 

  1. Planning Matters
  1. Any urgent planning issues.
  2. Any planning updates.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. To consider and resolve a feature in Utterby to commemorate the Queen's Jubilee.
  2. Welcome Pack – Any new residents.
  3. Village trees.
  4. Village Green.
  5. Mole pest control.
  6. Bus shelters.
  7. Planters.
  8. Utterby Voice.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. A16 Speed signs.
  2. Any urgent issues.

 

9     Notifications

  1. Notifications received.

 

10   Date and time of Next Meeting:

                   Annual Parish Meeting Wednesday 4th May 2022 at 6pm.
            Annual Parish Council Meeting 4th May 2022 at 7pm.

23rd February 2022
NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday, 2nd March 2022 at 7.00pm
in Utterby Village Hall.  


 
Maria Vincent
3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com      

         
Covid Safety Precautions:
Those attending will be sitting 1 metre from each other (unless from same household).
•    Hand sanitizer should be used on entry to the meeting. 
There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

AGENDA

1    Record of Members Present and Apologies
To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.

2    To receive any Declarations of Interest on any item on the agenda
In accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

3    Minutes:
To approve as a correct record the notes of the meeting and to authorise the Chairman to sign the official minutes from the Meeting of the Parish Council on 2nd February 2022.

4    Council Matters, Actions and Communications
a)    Chairman’s Report.
b)    Clerk’s Report.
c)    Consultations to consider: 
d)    Communications received: WOLDS POLICE - Quarterly Briefing – January 2022; The Big Glean Up; GLEAN - An opportunity to end use of green lanes by recreational motor vehicles. Letter regarding speeding traffic on main road.

5    Finance and Budgets
a)    Payments - to receive and resolve to accept payments.
b)    To receive and accept the Quarterly Monitoring Oct-end Dec 2021.
c)    Update on internet banking and to Resolve the way forward: 
I.    To continue with the application for Internet Banking with HSBC.
II.    That the Clerk is added to the bank mandate as a signatory.
III.    To update the Financial Regulations to reflect that the Clerk, even though a signatory, cannot sign cheques or authorise payment. 
IV.    Change to Bank Mandate.

6    Planning Matters
a)    Updates and any other urgent planning issues.

7    Parish Council Amenities (bus shelters, village green, etc)
a)    To consider and resolve a feature in Utterby to commemorate the Queen's Jubilee.
b)    Welcome Pack – Any new residents.
c)    Village trees.
d)    Village Green. 
e)    Mole pest control.
f)    Bus shelters.
g)    Planters.
h)    Utterby Voice - ideas for July edition.

8    ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)
a)    Any urgent issues.

9    Notifications
a)    Notifications received.

10   Date and time of Next Meeting – Wednesday 6th April 2022 at 7pm. 
 

 

 

25th January 2022

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday, 2nd February 2022 at 7.00pm

in Utterby Village Hall. 

 

 

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

Covid Safety Precautions:
Those attending will be sitting 1 metre from each other (unless from same household).

  • Hand sanitizer should be used on entry to the meeting. We ask that masks are worn when not speaking. No drinks will be available so please bring a bottle of water with you if required.


There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

AGENDA

 

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda
In accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

To approve as a correct record the notes of the meeting and to authorise the Chairman to sign the official minutes from the Meeting of the Parish Council on 1st December 2021.

 

4     Council Matters, Actions and Communications

  1. Chairman’s Report.
  2. Clerk’s Report.
  3. To Resolve to accept the meeting dates for 2021-22.
  4. Consultations to consider: Budget/Council Tax Proposals 2022/23 (sent by email, now expired).
  5. Communications received: HM Lord-Lieutenant of Lincolnshire Queen’s Jubilee,

 

5     Finance and Budgets

  1. Payments - to receive and resolve to accept payments.
  2. To Resolve that we request D Buckley plants the three new trees onto the Village Green (supplied free of charge through the Treescape Scheme) if cost falls under £250.
  3. Council to Resolve on revised budget allocations for 2022-23.
  4. Audit – to Resolve to request that Mr S Fletcher, Mablethorpe Town Clerk be asked to undertake the audit for Utterby in 2022.
  5. To note the precept application sent to ELDC and 2022/23 tax base figures.
  6. To consider and Resolve on the purchase of a further bench for the Village Green.
  7. Closed Session Item - To Resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the business to be discussed in relation to the following matters: To consider and Resolve on revised quotations:

i Grass cutting to verges and Village Green.

ii Village Green hedge cutting.
iii Kissing Gate walk strimming.
iv Tree work as per tree survey (still awaiting permission from Tree Officer).

 

  1. Planning Matters
  1. Council to consider and to Resolve to comment on Planning application - N/052/02607/21 LAND EAST OF MONTANA, INGS LANE, FOTHERBY, LOUTH, LINCOLNSHIRE, LN11 0TX Planning Permission - Erection of a storage building and alterations to existing vehicular access. Demolition of existing garage on site.
  2. Any other urgent planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Village trees.
  3. Village Green.
  4. Mole pest control.
  5. Bus shelters.
  6. Planters.
  7. Utterby Voice January edition.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Any urgent issues.
  2. Updates on overgrown hedges/bushes along A16.
  3. To Resolve that the Chairman signs the parish agreement when available (LCC Highways verge cutting).

 

9     Notifications

  1. Notifications received.

 

10   Date and time of Next Meeting – Wednesday 2nd March 2022 at 7pm.

 

24th November 2021

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday, 1st December 2021 at 7.00pm

in Utterby Village Hall. 

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

Covid Safety Precautions:
Those attending will be sitting 1 metre from each other (unless from same household).

  • Hand sanitizer should be used on entry to the meeting. We ask that masks are worn when not speaking. No drinks will be available so please bring a bottle of water with you if required.


There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

AGENDA

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda
In accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

To approve as a correct record the notes of the meeting and to authorise the Chairman to sign the official minutes from the Meeting of the Parish Council on 3rd November 2021.

 

4     Council Matters, Actions and Communications

  1. Chairman’s Report.
  2. Clerk’s Report.
  3. Council to discuss and resolve on whether to move Utterby Council Meetings to an earlier start time  in the winter months.
  4. Consultations to consider:
  5. Communications received: Civility and Respect Project; Nuclear waste transportation; Citizen’s Advice funding; Wolds Police briefing, Anglian Water support.

 

5     Finance and Budgets

  1. Council to resolve register again with the Information Commissioner (ICO Data Protection) for year 2022/23.
  2. Council to Resolve that the Parish Clerk completes the Precept application for 2022/23 to ELDC with the Chairman when documents are made available.
  3. Payments - to receive and resolve to accept payments.

 

6     Planning Matters

  1. Council to consider and to resolve to comment on Planning application - N/192/02387/21 FIELD VIEW, CHURCH LANE, UTTERBY, LOUTH, LINCOLNSHIRE, LN11 0TH Rear and side extensions and alterations to existing dwelling to provide additional living accommodation.
  2. Council to consider planning appeal for N/192/00231/21 Outline erection of 2no. dwellings., relating to LAND OFF CHAPEL LANE, CHAPEL LANE, UTTERBY Appeal reference APP/D2510/W/21/3278865
  3. Any other urgent planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Village trees – updated survey.
  3. Village Green.
  4. Bus shelters.
  5. Planters.
  6. Utterby Voice.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Any urgent issues.
  2. Council to resolve to agree on applying for TPOs for any work required on protected trees as per Tree Survey (item 7b).
  3. Updates on overgrown hedges/bushes along A16.
  4. To Resolve to renew the Parish Agreement (verges grass cutting) with Lincolnshire County Council.
  5. Council to consider TPO application: Tree Preservation Order: Utterby, 1970 (192.01), Tree(s): T11 Application Reference Number: 0143/21/TPA PROPOSALS: T11 - Sycamore, - Current height approx. 12m - crown lift to 4m, target prune by approx. 1.5m lateral limbs growing towards property and ring Ivy at base. LOCATION: Dale House, Church Lane, Utterby, Lincolnshire REASON(S): T11 - To maintain a safe distance from the property.

 

9     Notifications

  1. Notifications received.

 

10   Date and time of Next Meeting – Wednesday 2nd February 2022 at 7pm (Note: no January meeting).

26th October 2021

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday, 3rd November 2021 at 7.00pm

in Utterby Village Hall. 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

Covid Safety Precautions:
Those attending will be sitting 1 metre from each other (unless from same household).

  • Hand sanitizer should be used on entry to the meeting. We ask that masks are worn when not speaking. No drinks will be available so please bring a bottle of water with you if required.


There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

 

AGENDA

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

To approve as a correct record the notes of the meeting and to authorise the Chairman to sign the official minutes from the Meeting of the Parish Council on 6th October 2021.

 

4     Council Matters, Actions and Communications

  1. Chairman’s Report.
  2. Clerk’s Report.
  3. Consultations to consider:
  4. Communications received: Heritage Lincolnshire, Lincolnshire’s Office of Police and Crime Safer Together Team Newsletter, Safer Together Coordinator, East Lindsey Annual Precept Survey, LCC Salt bags (ended 31st Oct).

 

5     Finance and Budgets

  1. To resolve to move £1,000 from TPOs and green structures reserves to Village Projects to cover the  costs for the new trees and planting.
  2. Payments - to receive and resolve to accept payments.
  3. Quarterly Monitoring Report – To receive and approve the quarterly monitoring undertaken by Cllr. Gallant at the October meeting.
  4. To resolve on obtaining quotations required for grass cutting, hedge cutting, general tree work, bus shelters, bus shelter cleaning and odd jobs 2022-23.
  5. Draft budget – to consider the draft budget and resolve on the precept for 2022-23.
  6. Following applying for internet banking, we are unable to progress with the application unless the Chairman is a signatory. Therefore to resolve to complete a new bank mandate with existing signatories and to add Cllr. Alan Woodward as a signatory for the HSBC bank account.

 

6     Planning Matters

  1. Any urgent planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Village trees.
  3. Village Green.
  4. Bus shelters.
  5. Planters.
  6. Utterby Voice.
  7. Christmas lights – update on costs of installation.
  8. Queen’s Jubilee commemoration.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Any urgent issues.
  2. Updates on overgrown hedges/bushes along A16.
  3. Noise pollution on A16.

 

9     Notifications

  1. Notifications received.

 

10   Date and time of Next Meeting – Wednesday 1st December 2021 at 7pm.

 

 

28th September 2021

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday, 6th October 2021 at 7.00pm

in Utterby Village Hall. 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

Covid Safety Precautions:
Those attending will be sitting 1 metre from each other (unless from same household).

  • Hand sanitizer should be used on entry to the meeting. We ask that masks are worn when not speaking. No drinks will be available so please bring a bottle of water with you if required.


There will be up to 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

 

AGENDA

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

To approve as a correct record the notes of the meeting and to authorise the Chairman to sign the official minutes from the Meeting of the Parish Council on 1st September 2021.

 

4     Council Matters, Actions and Communications

  1. Chairman’s Report.
  2. Clerk’s Report.
  3. Consultations to consider: 
  4. Communications received: email regarding pollution on A16.

 

5     Finance and Budgets

  1. Payments - to receive and resolve to accept payments.
  2. To resolve to agree on the costs for:
    1. Christmas lights
    2. Tree Survey
    3. Willow Tree
    4. Cloud Storage

 

  1. Quarterly Monitoring Report – 2nd quarter.

 

6     Planning Matters

  1. Any urgent planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Village trees.
  3. Village Green.
  4. Bus shelters.
  5. Planters.
  6. Utterby Voice.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Any urgent issues.
  2. Church Lane obscured vision for traffic from Church Lane onto A16 - update
  3. Hedge overgrowth and poor condition of pathway along A16 - update
  4. Benson Court Hedges - update

 

9     Notifications

 

  1. None to date.

 

10   Date and time of Next Meeting – Wednesday 3rd November 2021 at 7pm.

 

AGENDA

24th August 2021

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday, 1st September 2021 at 7.00pm

in Utterby Village Hall. 

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

Covid Safety Precautions:
Those attending will be sitting 1 metre from each other (unless from same household).

  • Hand sanitizer should be used on entry to the meeting.
  • We ask that masks are worn when not speaking.
  • No drinks will be available so please bring a bottle of water with you if required.


There will be 15 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the 15 minute Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

AGENDA

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

To approve as a correct record the notes of the meeting and to authorise the Chairman to sign the official minutes from the Meeting of the Parish Council on 7th July 2021.

 

4     Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Consultations to consider: Anti-social Behaviour, Crime & Policing (deadline passed), Bus Survey (Deadline passed). All sent out to Councillors via email at the time.
  4. Communications received: Historic Asset Listing, Wolds Police Quarterly Update, Riparian Working Group (deadline to apply passed). All sent out to Councillors via email at the time.

 

5     Finance and Budgets

  1. Clerk Salary Review – If discussion for this item is to take place then this should be in Closed Session.
  2. Internal Audit – new service from LALC to consider
  3. Payments - to receive and resolve to accept payments.
  4. Councillors to consider projects for the 2022/23 budget.
  5. To Resolve to approve the Quarterly Monitoring undertaken end June 2021

 

6     Planning Matters

To ratify comments made for the planning application for N/192/01447/21 The Barn  - Utterby Parish Councillors who made comment had no objections to this application.

  1. Any urgent planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Village trees
    1. Review of tree work and felling undertaken.
    2. Ratify application to Treescapes Fund.
    3. Consider paying for tree survey for 2021/22.
    4. New weeping willow tree – to agree on specification and position of new tree and size to purchase.
  3. Village Green.
  4. Bus shelters.
  5. Planters.
  6. Village Christmas Decorations.
  7. Utterby Voice – Next edition to be either late November for Christmas or in January 2022.
  8. UK Cloud storage – to consider UK Cloud Storage for file backup.

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Any urgent issues.
  2. Church Lane obscured vision for traffic from Church Lane onto A16.
  3. Hedge overgrowth and poor condition of pathway along A16.
  4. Benson Court Hedges.

 

9     Notifications

  1. None to date.

 

10   Date and time of Next Meeting – Wednesday 6th October 2021 at 7pm.

27th June 2021

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday, 7th July 2021 at 7.00pm

in Utterby Village Hall. 

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

Covid Safety Precautions:
Those attending will be sitting 2 metres from each other (unless Councillors are in the same household bubble). As we have limited space we ask that members of the public check with the Clerk beforehand if they wish to attend the meeting.

  • Please note that there will be no tables available at the meeting, so please bring a clipboard if you wish to make notes.
  • All papers must be taken away with you.
  • Hand sanitizer should be used on entry to the meeting.
  • Masks should be worn when not speaking.
  • No drinks will be available so please bring a bottle of water with you if required.


There will be 5 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the 5 minute Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

AGENDA

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

To approve as a correct record the notes of the meeting and to authorise the Chairman to sign the official minutes from the Meeting of the Parish Council on 2nd June 2021.

 

4     Council Matters, Actions and Communications

  1. Chairman’s Remarks.
  2. Clerk’s Report.
  3. Parish Council Meetings at Village Hall.
  4. Consultations to consider: None to date.
  5. Communications received:
    i. Provision of Neighbourhood Policing
    ii. Complaint regarding visibility from junction of A16 and Church Lane
    iii. Annual Review Lincolnshire Wolds

 

5     Finance and Budgets

  1. Payments - to receive and resolve to accept payments.
  2. To consider quotations for felling of Willow Tree and tree work on Millennium Oak.

 

6     Planning Matters

  1. Any urgent planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Village trees – Willow felling, TPOs in village.
  3. Village Green.
  4. Bus shelters.
  5. Utterby Voice.

 

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Any urgent issues.
  2. Roadside pollution on A16.

 

9     Notifications

  1. None to date.

 

10   Date and time of Next Meeting - Wednesday 1st September 2021 at 7pm. (Note there is no August meeting).

 

25th May 2021

NOTICE IS HEREBY GIVEN that the next meeting of Utterby Parish Council, is to be held on:
Wednesday, 2nd June 2021 at 7.00pm

in Utterby Village Hall. 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

Covid Safety Precautions:
Those attending will be sitting 2 metres from each other (unless Councillors are in the same household bubble). As we have limited space we ask that members of the public check with the Clerk beforehand if they wish to attend the meeting.

  • Please note that there will be no tables available at the meeting, so please bring a clipboard if you wish to make notes.
  • All papers must be taken away with you.
  • Hand sanitizer should be used on entry to the meeting.
  • Masks should be worn when not speaking.
  • No drinks will be available so please bring a bottle of water with you if required.


There will be 5 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the 5 minute Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

AGENDA

1     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

2     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

3     Minutes:

To approve as a correct record the notes of the meeting and to authorise the Chairman to sign the official minutes from the Annual Meeting of the Parish Council on 5th May 2021.

 

4     Council Matters, Actions and Communications

  1. Election of Vice-Chairman – and signing of Declaration of Acceptance of Office.
  2. Chairman’s Remarks.
  3. Clerk’s Report .
  4. Parish Council Meetings at Village Hall.
  5. Consultations to consider: None to date.
  6. Communications received: Environment Agency Grass cutting.

 

5     Finance and Budgets

  1. Payments - to receive and resolve to accept payments.

 

6     Planning Matters

  1. Any urgent planning issues.

 

7     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Utterby Tidy Up Campaign – work on notice board.
  3. Village trees.
  4. Bus shelters.
  5. Utterby Voice.

 

 

8     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Any urgent issues.
  2. Roadside pollution on A16.

 

9     Notifications

  1. None to date.

 

10   Date and time of Next Meeting - Wednesday 7th July 2021 at 7pm.

 

27th April 2021

NOTICE IS HEREBY GIVEN that the next meeting, the Annual Meeting of Utterby Parish Council, is to be held on:
Wednesday, 5th May 2021 at 7.00pm

This will be a virtual online meeting using the Zoom platform Councillors are hereby summoned to attend.

 

 

Maria Vincent

3 Church Walk, South Cockerington, Louth, Lincolnshire LN11 7EE -Tel: 01507 328149, clerkupc@gmail.com                                                                            

Members of the public are welcome to attend via Zoom. 

https://us02web.zoom.us/j/85067100391?pwd=WnFZNUFPYy9QblY2SmtuMW9xQkRRdz09

Meeting ID: 850 6710 0391

Passcode: 183969
If you are dialling in with a phone then dial 01 203 481 5240 or 01 131 460 1196
Meeting ID: 850 6710 0391

Passcode: 183969


As this is the Annual Meeting of the Parish Council, the PUBLIC FORUM will take place after the election of the Chairman and Vice Chairman. There will be 5 minutes for the public forum for members of the public to raise any issues. Questions will be dealt with in order of receipt which must be received at least one hour before the meeting (please call or email the Clerk). On completion of the 5 minute Public Forum, the public will not be able to take part in any of the remaining council meeting. This session may also include the reports from Outside Bodies: ELDC Ward Member and LCC Ward Member.

 

AGENDA

1     Elections

  1. Election of Chairman
    i. Chairman to sign the Declaration of Acceptance of Office.
  2. Election of Vice-Chairman – and signing of Declaration of Acceptance of Office.

i. Vice Chairman to sign the Declaration of Acceptance of Office.

 

2     Record of Members Present and Apologies

To receive and note apologies for absence which have been given to the Parish Clerk prior to the meeting.
 

3     To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.

 

4     Minutes:

To approve as correct records the notes of the meetings and authorise the Chairman to sign the official minutes from 7th April 2021.

 

5     Council Matters, Actions and Communications

  1. To confirm the revised list of Meeting Dates (now starting in May 21 – April 22).
  2. To review and accept the Asset Register as of end March 2021.
  3. Chairman’s Remarks.
  4. Clerk’s Report.
  5. To bring Councillors attention for the requirement to update their DPI forms for 2021/22 if required.
  6. Annual review Standing Orders.
  7. Annual review of Financial Regulations.
  8. Annual review of Code of Conduct.
  9. Annual review of Complaints Procedure.
  10. Review of Risk Management Document (correction made from April 21).
  11. To consider and adopt the Grievance and Discipline Procedure policy.
  12. Consultations to consider.
  13. Communications received: Including donation request by LincsLSAR, ELDC civility in public life.

 

6     Finance and Budgets

  1. 2020/21 Finance update – including quarterly monitoring from Dec-end March 21.
  2. 2021/22 Budget – Council to approve 2021/22 budget.
  3. To consider quotations for the Parish Council’s Insurance policy for 3 year term.
  4. Payments - to receive and resolve to accept payments including insurance premium due.
  5. To resolve to accept the Internal Auditor’s report.
  6. To complete and resolve to accept the Annual Governance and Accountability Return and give   ``       permission to the Clerk to send it to the auditors, PKF Littlejohn LLP.
  7. To resolve to accept the bank reconciliation and explanation of variances.
  8. To resolve to accept the Notice of Public Rights and Publication of Annual Governance and           Accountability Return.

 

7     Planning Matters

  1. Any urgent planning applications to consider.
  2. Update on previous planning permission and any urgent planning issues.

 

8     Parish Council Amenities (bus shelters, village green, etc)

  1. Welcome Pack – Any new residents.
  2. Utterby Tidy Up Campaign.
  3. Trees – To consider the advice from Tree Officer regarding the Willow Tree on the Village Green.
  4. Updates ref cutting of Verges and Village Green.
  5. Bus shelters.
  6. Utterby Voice.

 

9     ELDC/LCC Services (Streetlights, Bins, Highways, Verges, Footpaths, etc)

  1. Any urgent issues or updates.

 

10 Notifications

  1. None to date.

 

11 Date and time of Next Meeting - Wednesday June 2nd at 7pm in the Village Hall, Utterby (to be confirmed nearer the time).